Executive Assistant Administrator

Piper Sandler & Co. in; New York (NY); On-site; USD 90,000 - 105,000; Full time

Benefits offered by this job

Competitive bonus

Generous PTO

10 Federal Holidays

Training & development

Job summary

Piper Sandler's New York City office seeks an Executive Assistant to support the Financial Services team. The role requires excellent communication, strong time-management, and the ability to handle multiple tasks in a fast-paced environment while maintaining confidentiality and anticipating the needs of senior leaders.

Key duties include managing calendars, arranging travel, preparing reports and letters, coordinating with clients and internal teams, handling expenses, and maintaining CRM data.

Responsibilities

• Manage senior executive’s calendars, including meetings, dinners and events.
• Arrange domestic and international travel itineraries and agendas.
• Prepare correspondence, reports, presentations, engagement letters, invoices and tracking sheets.
• Serve as primary point of contact between senior executive and internal teams, clients and partners.
• Manage and track the executive’s expenses; ensure timely expense reports.
• Maintain CRM data with accurate contact notes and deal-tracking inputs.

Job description

Job Description

At Piper Sandler, we connect capital with opportunity to build a better future. We believe diverse teams with unique backgrounds, skills and experiences yield more innovative solutions. This is reflected in our commitment to engage, hire, and retain bright, committed people to work in partnership within an inclusive environment that allows each person to achieve personal success and add value to our teams and communities.

We are currently looking for an Executive Assistant to support the Financial Services team in our New York City office. The ideal candidate for this role will be an excellent communicator, possess strong time-management skills and will have the ability to manage multiple tasks simultaneously. This role requires a high level of confidentiality, attention to detail and the ability to anticipate the needs of senior members of the team in a fast-paced dynamic environment.

Essential Duties & Responsibilities

• Manage the senior executive’s calendars, including scheduling meetings, dinners and events, ensuring that internal and client meetings are prioritized effectively
• Arrange domestic and international travel itineraries and agendas with careful attention to ensure all necessary logistics are in place
• Prepare correspondence, reports, presentations, engagement and commitment letters, memorandums, invoices, reports, and tracking sheets ensuring accuracy, consistency and timeliness
• Serve as primary point of contact between the senior executive and internal teams, clients, stakeholders, and external partners in order to foster positive relationships
• Exercise discretion in committing time and evaluating needs. Advise of time-sensitive and priority issues, ensuring appropriate follow-up
• Manage and track the executive’s expenses; ensuring timely processing of expense reports according to company policy
• Contribute proficiently and skillfully to the CRM database by updating contact information, entering call notes, assisting with deal process tracking, creating, and maintaining distribution lists and accurate pipelines
• Maintain discretion in dealing with confidential information and sensitive materials
• Excellent computer skills and high level of proficiency with the Microsoft Office Suite and expense management systems; Concur a plus
• Assist with additional administrative tasks as requested

Why should you join Piper Sandler as an Executive Assistant?

• Competitive annual bonus structure in addition to salary
• Work life balance with generous PTO and 10 Federal Holidays
• Opportunities for training & professional development, on-demand, throughout the year
• Collaborative and supportive team environment where your contributions are recognized and rewarded

As a leading investment bank, we enable growth and success for our clients through deep sector expertise, candid advice and a differentiated, highly productive culture. Our investment banking clients have access to unparalleled guidance through our deep product and sector expertise and ready access to global capital. We take pride in providing our clients with thoughtful advice and diligent execution, no matter the economic environment. Our investment banking group partners with corporate clients and financial sponsors to provide advisory and financing services related to mergers and acquisitions, equity and debt capital markets, private placements, restructuring and corporate & venture services. We offer in-depth knowledge and industry relationships in our core sectors of chemicals, consumer, services & industrials, energy & power, financial services, healthcare and technology. Learn more about our investment banking team here. Piper Sandler values a strong culture dedicated to the emotional and physical well-being of our employees. Learn more about our commitment to our employee’s health, well-being, our benefits program and how we are here for our employees and their families today, tomorrow and beyond here.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, gender identity, national origin, disability, age, marital status, status as a protected veteran or status with regard to public assistance.

The anticipated starting salary range individuals expressing interest in this position is $90,000 - $105,000 per year. Placement within this range is dependent upon level of experience. This position is eligible for annual incentive compensation which will be a part of the total compensation. Total compensation for this position will be competitive with the market. #LI-BSL1 Explore the career possibilities at Piper Sandler. At Piper Sandler, we connect capital with opportunity to build a better future. As a leading investment bank, we enable growth, navigate complexities and support the success of our clients by delivering candid advice, deep sector expertise and a comprehensive set of products and capabilities. We transcend transactions to define possibilities—enabling clients to achieve their short-term goals while realizing their long-term vision. Founded in 1895, the firm is headquartered in Minneapolis with offices across the U.S. and in London, Aberdeen, Zurich, Munich, Abu Dhabi and Paris.