Senior Executive Assistant, Academic & Faculty Affairs

Harvard University; Cambridge (MA); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Generous paid time off

Health insurance

Tuition assistance

Retirement plans

Commuter benefits

Job summary

Harvard University invites applications for an Executive Assistant in the Office of Academic Affairs at Harvard Divinity School. The role provides high‑level administrative, operational, and project support to the Academic Dean and Deans’ offices, managing complex calendars, coordinating governance activities, and serving as a key liaison across academic and central university offices.

The position emphasizes independent, discreet work, cross‑functional collaboration, and the ability to

Qualifications

• Bachelor’s degree or equivalent experience.
• Five or more years of administrative experience, preferably in higher education.
• Advanced proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Ability to manage complex calendars and projects.
• Strong organizational and communication skills.

Responsibilities

• Provide advanced administrative support to academic leadership, including calendar management, meeting coordination, correspondence, and briefing materials.
• Track action items and ensure timely follow-up on priorities and initiatives.
• Handle sensitive and confidential information with discretion.
• Serve as backup support for the Dean’s Office and Administrative Dean’s Office as needed.
• Coordinate faculty meetings, governance activities, and cross‑functional initiatives.
• Develop and maintain systems and processes to improve operational effectiveness.
• Assist with data collection, reporting, and project tracking.
• Coordinate and execute faculty meetings, leadership events, and other special events.
• Assist with budget tracking, expense processing, and administrative operations.

Skills

Calendar management

Project coordination

Communication

Attention to detail

Relationship management

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Harvard University invites applications for an Executive Assistant in the Office of Academic Affairs at Harvard Divinity School. The role provides high‑level administrative, operational, and project support to the Academic Dean and Deans’ offices, managing complex calendars, coordinating governance activities, and serving as a key liaison across academic and central university offices.

The position emphasizes independent, discreet work, cross‑functional collaboration, and the ability to