Senior Executive Assistant, Academic Affairs

The Claremont Colleges Services; United States; On-site; USD 70,000 - 80,000; Full time

Job summary

The Claremont Colleges Services seeks an Executive Assistant to support the Provost and Vice President of Academic Affairs at Keck Graduate Institute in Claremont, CA. You will manage complex calendars, coordinate events, and handle confidential information with discretion.

A bachelor’s degree is required and five+ years in higher education admin supporting senior leaders is preferred. Proficiency in MS Office, Canvas, and Workday is desirable.

Qualifications

• Bachelor’s degree required; master’s preferred.
• Five+ years of demonstrated professional success in higher education office administration.
• Experience supporting senior academic leaders (e.g., Dean, Provost).
• Ability to independently perform complex tasks and prioritize multiple projects.
• Excellent written and verbal communication; ability to maintain confidentiality.

Responsibilities

• Liaison between the Provost and internal/external contacts; manage inquiries and follow‑up.
• Coordinate academic affairs activities, schedules, evaluations, and reports; support budget management.
• Provide high‑level administrative support, including calendar management, travel, and meeting logistics.
• Prepare routine correspondence, minutes, and internal/external reports; draft responses on behalf of the Provost.

Skills

Communication skills

Editorial skills

Microsoft Office

Video conferencing

Canvas

Workday

Student information system

Event planning

Project management

Education

Bachelor’s degree in business or related field

Master’s degree preferred

Tools

Canvas

Workday

Student information system

Job description

The Claremont Colleges Services seeks an Executive Assistant to support the Provost and Vice President of Academic Affairs at Keck Graduate Institute in Claremont, CA. You will manage complex calendars, coordinate events, and handle confidential information with discretion.

A bachelor’s degree is required and five+ years in higher education admin supporting senior leaders is preferred. Proficiency in MS Office, Canvas, and Workday is desirable.