Academic Programs Admin Assistant (Hybrid)

Claremont Graduate University; United States; On-site; USD 30,000 - 32,000; Full time

Job summary

Claremont Graduate University seeks an Administrative Assistant to support the School of Educational Studies (SES). This temporary, benefits-eligible appointment assists the Academic and Administrative Managers and handles clerical tasks, records, scheduling, and event logistics on-site in Claremont.

The role requires strong computer skills and proficiency with Microsoft Office and enterprise systems (PeopleSoft, Canvas, Slate, Workday, SharePoint).

Qualifications

• Strong computing skills with Microsoft Office, Adobe Pro, and electronic file management.
• Ability to learn PeopleSoft, Canvas, Slate, Workday, Teams and SharePoint, Qualtrics and related systems.
• Excellent written and verbal communication and interpersonal skills.

Responsibilities

• Provide clerical and administrative support for the SES’s academic programs under the Academic Program Manager.
• Support the Administrative Manager with event planning, calendar management, and budget-related tasks.
• Perform general clerical duties, filing, and coordination of meetings and communications.

Skills

MS Office proficiency

Adobe Pro

e-file management

PeopleSoft

Canvas

Slate

Workday

SharePoint

Teams

Qualtrics

Education

High school diploma + additional training

3–4 years general office experience

Tools

Excel

PowerPoint

Job description

Claremont Graduate University seeks an Administrative Assistant to support the School of Educational Studies (SES). This temporary, benefits-eligible appointment assists the Academic and Administrative Managers and handles clerical tasks, records, scheduling, and event logistics on-site in Claremont.

The role requires strong computer skills and proficiency with Microsoft Office and enterprise systems (PeopleSoft, Canvas, Slate, Workday, SharePoint).