Strategic Executive Assistant to the Provost

Keck Graduate Institute; Claremont (CA); On-site; USD 46,838 - 53,726; Full time

Job summary

Keck Graduate Institute in Claremont, CA, seeks an Executive Assistant to the Provost and Vice President of Academic Affairs. This role provides high‑level administrative support, coordinates projects, manages communications, plans events, and collaborates with staff across the Academic Affairs Division.

Ideal candidates hold a bachelor’s in business or related field with 5+ years in higher education office administration, and prefer a master’s degree.

Qualifications

• Bachelor's degree required; master's preferred.
• Five or more years of demonstrated professional success in higher education office administration.

Responsibilities

• Serve as first point of contact for the Office of the Provost and exercise discretion in handling inquiries.
• Serve as liaison between the Provost and internal/external contacts and prepare background information for meetings.
• Coordinate academic affairs activities, schedules, evaluations, and related reports.
• Manage calendars, travel arrangements, and preparation of materials; draft communications on behalf of the Provost.

Skills

Executive support

Calendar management

Travel planning

Communication

Project coordination

Education

Bachelor's degree in business or related field

Master's degree preferred

Tools

Microsoft Office Suite

Workday

Canvas

Job description

Keck Graduate Institute in Claremont, CA, seeks an Executive Assistant to the Provost and Vice President of Academic Affairs. This role provides high‑level administrative support, coordinates projects, manages communications, plans events, and collaborates with staff across the Academic Affairs Division.

Ideal candidates hold a bachelor’s in business or related field with 5+ years in higher education office administration, and prefer a master’s degree.