Academic Affairs Admin Assistant for Faculty Support

The Claremont Colleges Services; United States; On-site; USD 40,000 - 54,000; Full time

Job summary

The Claremont Colleges Services is seeking a Faculty Administrative Assistant to support the Office of Academic Affairs/Dean of Faculty and related offices on campus in Claremont, CA. The role emphasizes confidentiality, administrative excellence, and cross-team collaboration to assist faculty and field groups.

Responsibilities include preparing reports, coordinating meetings, and supporting course evaluations, with strong emphasis on document quality and calendar management.

Qualifications

• Bachelor’s degree or 1–3 years of related administrative/office support experience, or equivalent.
• Strong confidentiality, discretion, and judgment in handling sensitive information.
• Excellent spelling, grammar, and editing with strong documentation skills.
• Ability to manage multiple tasks, meet tight deadlines, and coordinate schedules.

Responsibilities

• Serve as primary support for faculty and field groups, and back-up to department staff.
• Provide day-to-day administrative and technical support to faculty members and field groups.
• Assist in preparing reports, presentations, and class materials.
• Perform data entry and assist with course evaluations setup and collection.
• Provide technical/logistical support for virtual and in-person meetings and campus events.

Skills

Confidentiality

Time management

Multitasking

Communication

Calendar management

Microsoft Office

Adobe Acrobat

People Admin

Education

Bachelor’s degree or 1-3 years experience

Tools

Microsoft Office Suite

Adobe Acrobat

People Admin

Job description

The Claremont Colleges Services is seeking a Faculty Administrative Assistant to support the Office of Academic Affairs/Dean of Faculty and related offices on campus in Claremont, CA. The role emphasizes confidentiality, administrative excellence, and cross-team collaboration to assist faculty and field groups.

Responsibilities include preparing reports, coordinating meetings, and supporting course evaluations, with strong emphasis on document quality and calendar management.