Senior Executive Assistant

Massachusetts General Hospital; Waltham (MA); On-site; USD 59,715,000 - 85,360,000; Full time

Job summary

Massachusetts General Hospital is seeking an experienced administrative professional to provide high-level support to the executive and management teams. The role manages schedules, coordinates meetings, handles correspondence, and performs clerical duties to ensure smooth office operations and may lead junior staff.

The position requires 5-7 years of administrative experience (healthcare setting preferred), strong Microsoft Office skills, excellent communication, and the ability to work

Qualifications

• Education: High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred.
• Experience: 5-7 years in administrative role, healthcare setting preferred; 1-2 years supporting senior staff preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence (emails, letters, calls).
• Organize and maintain electronic and physical files.
• Coordinate meetings: agendas, minutes, action items.
• Arrange logistics for meetings including room bookings and catering.
• Act as primary contact between executives and stakeholders.
• Draft and distribute memos and announcements.
• Oversee office supplies and equipment maintenance.
• Coordinate with IT for technical support.

Skills

Microsoft Office Proficiency

Verbal and written communication

Organizational skills

Multitasking

Independent work

Attention to detail

Healthcare administration familiarity

Education

High School Diploma or equivalent

Associate's Degree in Business Administration

Associate's Degree in Related Field

Tools

Microsoft Office Suite

Job description

Massachusetts General Hospital is seeking an experienced administrative professional to provide high-level support to the executive and management teams. The role manages schedules, coordinates meetings, handles correspondence, and performs clerical duties to ensure smooth office operations and may lead junior staff.

The position requires 5-7 years of administrative experience (healthcare setting preferred), strong Microsoft Office skills, excellent communication, and the ability to work