Senior Executive Assistant

Ultimate Staffing Services; San Diego (CA); On-site; USD 48,000 - 62,000; Full time

Job summary

Ultimate Staffing Services in San Diego seeks a Senior Executive Assistant to support our CEO and CFO. The role demands professionalism, organization, and proactivity to handle multiple priorities with discretion.

You will manage calendars, coordinate meetings, prepare reports and communications, create PowerPoint presentations, take minutes, coordinate board activities, and arrange travel. A Bachelor’s degree and 5+ years of C-suite support are preferred.

Qualifications

• Bachelor’s degree or higher required.
• 5+ years of senior EA experience supporting C-suite.
• Strong organizational and communication skills.
• High discretion and professionalism.

Responsibilities

• Provide executive support to CEO and CFO.
• Manage complex calendars, scheduling, and meetings.
• Prepare business correspondence and reports.
• Create professional PowerPoint presentations.
• Take meeting minutes and track action items.
• Coordinate Board of Directors meetings and board logistics.
• Arrange travel and manage travel logistics.
• Prepare and reconcile expense reports.
• Assist with office management and special projects.
• Draft, edit, and distribute internal and external communications.

Skills

Organizational skills

Communication

Discretion

Time management

Education

Bachelor’s degree or higher

Tools

PowerPoint

Word

Outlook

Excel

SharePoint

Adobe Acrobat

Job description

Salary: USD35 - USD45 per hour

Senior Executive Assistant

A healthcare-focused nonprofit organization is seeking a highly professional, organized, and proactive Senior Executive Assistant to support our newly appointed CEO and CFO. The ideal candidate is sharp, polished, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality and professionalism.

Responsibilities:

• Provide executive support to the CEO and CFO
• Manage complex calendars, scheduling, and meeting coordination
• Prepare business correspondence, reports, and executive communications
• Create professional PowerPoint presentations
• Take meeting minutes and track action items
• Coordinate Board of Directors meetings and support board members
• Arrange travel and manage logistics
• Prepare and reconcile expense reports
• Assist with office management and special projects
• Draft, edit, and distribute internal and external communications

Qualifications:

• Bachelor’s degree or higher
• Minimum 5 years of senior executive assistant experience supporting C-suite leadership
• Exceptional organizational, communication, and time-management skills
• High level of discretion and professionalism
• Technical Skills: Microsoft PowerPoint, Word, Outlook, Excel, SharePoint, and Adobe Acrobat.