Senior Executive Assistant

Upbound Group; Plano (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

Upbound Group is seeking a Senior Executive Assistant to provide high-level support to the EVP, General Counsel and dotted-line to the EVP of RAC and EVP of Acima. This role requires excellent organizational and communication skills, discretion with confidential matters, and the ability to manage complex calendars and travel plans.

The ideal candidate will have 5–10 years of experience supporting C-level executives, proficiency in Microsoft Office and Adobe Acrobat, and strong written and verbal

Qualifications

• Bachelor's degree preferred.
• 5–10 years supporting C-level executives.
• Experience in internal/external communications and fundraising.
• Proficient in Microsoft Office, Adobe Acrobat, and social media.

Responsibilities

• Completes a broad variety of administrative tasks for the EVP including managing an extremely active calendar; completing expense reports; composing and preparing confidential correspondence; arranging travel; and preparing documents for travel-related meetings.
• Plans and coordinates the EVP's schedule, acting as gatekeeper and gateway to access.
• Researches and follows up on issues, determining appropriate action or response.
• Maintains smooth communication between the EVP's office and internal departments; demonstrates leadership with senior management.
• Keeps the EVP informed of upcoming commitments and responsibilities, acting as a barometer for environmental issues.
• Leads special projects with potential organizational impact; manages conflicting priorities and deadlines.

Skills

Organization

Interpersonal skills

Communication

Problem-solving

Emotional maturity

Team player

Confidentiality

Customer service

Deadline driven

Strategic thinking

Education

Bachelor's degree preferred

Tools

Microsoft Office

Adobe Acrobat

Social Media

Job description

Senior Executive Assistant

Job Description

Senior Executive Assistant

JOB PURPOSE

Reporting directly to the EVP, General Counsel and dotted line to the EVP of RAC and EVP of Acima, the Senior Executive Assistant provides executive support in a one-on-one working relationship. The Senior Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the EVPs. The Senior Executive Assistant organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Senior Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to manage a wide variety of activities and confidential matters with discretion.

Key Responsibilities

Executive Support

• Completes a broad variety of administrative tasks for the EVP including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
• Plans, coordinates, and ensures the EVP's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the EVP's time and office
• Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response
• Provides a bridge for smooth communication between the EVP's office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff
• Works closely and effectively with the EVP to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the EVP updated
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects, some of which may have organizational impact
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures

Senior Management Liaison

• Assists in coordinating the agenda of senior management team meetings and off-sites, and all- staff meetings
• Facilitates cross-divisional coordination of travel and outreach plans (as needed)

Qualifications

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to manage confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions

Education And Experience Requirements

• Bachelor's degree preferred
• Strong work tenure: five to 10 years of experience supporting C-Level Executives, preferably in a corporate environment
• Experience and interest in internal and external communications, partnership development, and fundraising
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media

SPONSORSHIP

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Upbound Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.