Senior Executive Assistant

Juno Search Partners; Philadelphia (Philadelphia County); On-site; USD 90,000 - 130,000; Full time

Job summary

Juno is seeking an experienced Executive Business Partner / Executive Assistant to support the CEO of a growing biotechnlogy company in Philadelphia. This role goes beyond calendar management, acting as an extension of the CEO to manage priorities, coordinate operations, and support Board activities.

Ideal candidates will have 10+ years of experience with senior executives, exceptional organizational and communication skills, and the ability to handle confidential information with discretion.

Qualifications

• 10+ years of experience supporting CEOs, founders, or senior executives.
• Exceptional organizational, prioritization, and problem-solving skills.
• Strong written and verbal communication abilities; executive presence.

Responsibilities

• Serve as the primary Executive Business Partner to the CEO, managing calendars and priorities.
• Coordinate extensive domestic and international travel and detailed itineraries.
• Prepare meeting materials, briefing documents, and correspondence for executive meetings.

Skills

Executive communication

Organizational skills

Problem solving

Discretion

Stakeholder management

Tools

Outlook

PowerPoint

Excel

Word

Job description

Our client, a growing, venture-backed biotechnology company in Philadelphia, is seeking an experienced Executive Business Partner / Executive Assistant to support its CEO. This is a highly visible role for a polished, proactive professional who thrives in fast‑paced executive environments and enjoys serving as a trusted partner to senior leadership. This opportunity goes well beyond traditional calendar management. You'll become an extension of the CEO, managing complex priorities, coordinating executive operations, supporting Board activities, overseeing office administration, and ensuring the CEO can focus on leading the business.

This is an ideal opportunity for a seasoned Executive Assistant who enjoys operating at a strategic level while remaining hands‑on with the day‑to‑day responsibilities that keep an organization running smoothly.

What You'll Do

• Serve as the primary Executive Business Partner to the CEO, managing complex calendars, competing priorities, and executive communications.
• Coordinate extensive domestic and international travel, including detailed itineraries and last‑minute schedule changes.
• Anticipate executive needs, solve problems proactively, and ensure seamless day‑to‑day operations.
• Prepare executive meeting materials, presentations, briefing documents, and correspondence.
• Support Board of Directors meetings by coordinating logistics, preparing materials, and managing follow‑up activities.
• Manage highly confidential information with exceptional discretion and professionalism.
• Oversee office operations, including administrative processes, supplies, onboarding coordination, and general office management.
• Assist with contract coordination, document management, and organizational follow‑through.
• Provide administrative support to additional senior leaders as the organization continues to grow.
• Build trusted relationships with internal leadership, Board members, and external stakeholders.

What We're Looking For

• 10+ years of experience supporting CEOs, founders, or other senior executives.
• Experience serving as a trusted Executive Assistant, Executive Business Partner, or Senior Executive Assistant.
• Exceptional organizational, prioritization, and problem‑solving skills.
• Strong executive presence with outstanding written and verbal communication abilities.
• Proven ability to manage multiple priorities while maintaining exceptional attention to detail.
• Comfortable working independently and making sound decisions with minimal direction.
• Advanced Microsoft Office skills, including Outlook, PowerPoint, Word, and Excel.
• Ability to maintain confidentiality while supporting sensitive executive and corporate matters.

Preferred Qualifications

• Experience within biotechnology, pharmaceutical, healthcare, medical device, or other life sciences organizations.
• Previous support of Board of Directors meetings and executive governance activities.
• Experience supporting executives with significant domestic and international travel.
• Familiarity with contract coordination and document management.
• Experience working in a startup, venture‑backed, or high‑growth company environment.

The Ideal Candidate

We're looking for someone who is:

• Proactive, resourceful, and always thinking several steps ahead.
• Calm under pressure and comfortable in a fast‑paced executive environment.
• Highly organized with exceptional attention to detail.
• Polished, professional, and confident interacting with executives, Board members, and external stakeholders.
• Flexible and responsive when business needs extend beyond traditional office hours.
• A trusted partner who enjoys building long‑term relationships while helping executives operate at their highest level.

Why This Opportunity?

This position is open due to the retirement of a long‑tenured Executive Assistant who partnered with the CEO for more than a decade. The successful candidate will have the opportunity to step into a highly trusted partnership and play an integral role in supporting the continued growth and success of an innovative biotechnology company.

Juno is an Equal Opportunity Employer that provides equal opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, genetic predisposition or carrier status, or any other characteristic protected by federal, state or local law. The Company is committed to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. It’s expected that all employees are aware of this policy and that they create an environment that’s sensitive and respectful to all individuals.