Senior Executive Assistant

MLabs; New York (NY); On-site; USD 125,000 - 150,000; Full time

Benefits offered by this job

Base Salary ($125K - $150K)

Equity (Incentive stock options)

Job summary

A global investment firm is seeking a Senior Executive Assistant to support the General Partner with full administrative tasks. The role requires managing a dynamic calendar, drafting high-level documents, and coordinating travel. Ideal candidates should have proven experience in an executive assistant role, preferably within finance or investment sectors. Exceptional organizational and communication skills are essential, along with the ability to handle confidential information with discretion. This position is office-based in New York City and offers a competitive salary between $125K and $150K.

Qualifications

• Proven senior-level experience in an Executive Assistant role.
• Must be based in New York City and fully office-based.
• Strong preference for experience in investment or financial services.

Responsibilities

• Provide full administrative support to the General Partner.
• Manage a high-volume calendar and scheduling.
• Act as the primary point of contact for the GP.
• Draft and prepare high-level correspondence and reports.
• Coordinate extensive travel logistics.
• Assist with special projects related to investment.
• Refine internal administrative workflows for efficiency.

Skills

Exceptional time management

Written and verbal communication

Organizational skills

Problem-solving mindset

Discretion

Job description

Senior Executive Assistant to General Partner - Investment Firm

Compensation: $125K - $150K

Location: New York City, USA (Fully Office-Based Required)

Join a global investment firm specializing in ecosystem growth, working closely with a diverse portfolio of 90+ companies. Our team is composed of technical operators and strategic thinkers dedicated to being the most founder‑friendly and helpful source of capital in the market.

Responsibilities

• Executive Support & Coordination: Provide full, proactive administrative and strategic support to the General Partner
• Complex Calendar Management: Own and meticulously manage a dynamic, high‑volume calendar, prioritizing engagements, scheduling calls and meetings across multiple time zones, and proactively resolving conflicts to optimize the GP's time
• Communication & Gatekeeping: Act as the primary professional point of contact and gatekeeper for the GP, screening calls and managing a high‑volume inbox and correspondence (internal and external) with confidentiality and discretion
• Document Preparation: Draft, edit, and format high‑level correspondence, presentations, board materials, and investment reports for executive and external audiences
• Travel Management: Coordinate extensive and complex domestic and international travel logistics, including flights, accommodations, and detailed itineraries
• Project & Investment Support: Assist with special projects related to investment activity and portfolio support, ensuring follow‑up items are tracked and deadlines are met
• Process Improvement: Continuously assess and refine internal administrative workflows to enhance efficiency and support the firm's strategic objectives

Qualifications

• Experience: Proven, senior‑level experience in an Executive Assistant role. Any industry background will be considered, but a strong preference for candidates with an investment, venture capital, or financial services background is highly desired
• Location/Work Model: Must be based in New York City (NYC) and be able to work fully office‑based (or be willing to relocate to NYC for this requirement)
• Organizational Mastery: Exceptional time management, prioritization, and organizational skills; demonstrated ability to manage multiple concurrent projects and frequent, complex schedule changes
• Communication Excellence: Exceptional written and verbal communication skills, including proven ability to draft professional, high‑impact content for executive audiences (emails, presentations, reports)
• Mindset: Highly adaptable, resilient under pressure, and possess a strong problem‑solving mindset with a bias for action in ambiguous or rapidly changing situations
• Discretion: High level of professionalism and the ability to handle sensitive and confidential information with absolute integrity

Benefits

• Base Salary ($125K - $150K)
• Equity (Incentive stock options as part of the total compensation package)

Equal Opportunity

MLabs is committed to offering equal opportunities to all candidates. We ensure no discrimination, accessible job adverts, and providing information in accessible formats. Our goal is to foster a diverse, inclusive workplace with equal opportunities for all. If you need any reasonable adjustments during any part of the hiring process or you would like to see the job‑advert in an accessible format please let us know at the earliest opportunity by emailing human‑[e-mail].

MLabs Ltd collects and processes the personal information you provide such as your contact details, work history, resume, and other relevant data for recruitment purposes only. This information is managed securely in accordance with MLabs Ltd's Privacy Policy and Information Security Policy, and in compliance with applicable data protection laws. Your data may be shared only with clients and trusted partners where necessary for recruitment purposes. You may request the deletion of your data or withdraw your consent at any time by contacting [e-mail].