Senior Executive Assistant

CitiStaffing; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

CitiStaffing is seeking an Executive Assistant to deliver high-level administrative and operational support to a busy HR team in a financial services firm.

The role requires a minimum of 10 years in administration, a Bachelor's degree, and strong PowerPoint/Excel skills, with excellent verbal and written communication. You will work in a fast-paced environment, coordinating travel, events, and day-to-day operations to enable strategic initiatives.

Qualifications

• Bachelor's degree required.
• 10+ years of administrative experience.
• Experience in a financial services firm is required.
• Strong PowerPoint and Excel skills.
• Excellent verbal and written communication.
• Discretion, judgment, and emotional intelligence.

Responsibilities

• Provide proactive executive administrative support to the HR team, including calendar management, travel coordination, and expense reporting.
• Coordinate internal and external communications with candidates and vendors.
• Support recruiting, onboarding, and employee engagement initiatives.
• Assist with event planning and HR programming logistics.
• Maintain files, reports, and internal systems with accuracy and discretion.
• Identify opportunities to improve processes and team effectiveness.

Skills

PowerPoint

Excel

Discretion

Communication

Team player

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Experience out of Financial Services is required.

We are seeking an Executive Assistant with a minimum of 10 years experience to provide high-level administrative and operational support to a very busy team in our Human Resources department.

This role is heavily administrative in a fast-paced environment. You’ll play a key role in ensuring smooth day-to-day operations, supporting strategic initiatives, and engaging with a variety of stakeholders across our financial services firm.

Key Responsibilities

• Deliver proactive and comprehensive administrative support to the Human Resources team, including but not limited to managing phone coverage, calendar coordination, domestic and international travel arrangements, logistics, document preparation and expense reporting.
• Assist with internal and external communications, including coordination with candidates and vendors.
• Support execution of recruiting, onboarding, and employee engagement initiatives.
• Help coordinate events and Human Resource programming.
• Maintain internal systems, files, and reports with accuracy and discretion.
• Proactively identify opportunities to improve processes and support team effectiveness.

Requirements

• Experience working in a financial services firm is required.
• Bachelor's degree required.
• 10+ years of administrative experience supporting senior-level stakeholders at a Financial Services firm, Human Resources experience is a plus
• Proven ability to multi-task and prioritize in a high-pressure, fast-paced environment.
• Ability to create PowerPoint presentations
• Strong working knowledge of Microsoft Excel.
• Excellent verbal and written communication skills.
• Exceptional discretion, judgment, and emotional intelligence.
• A strong team player with a proactive, “roll-up-your-sleeves” mindset.
• Ability to work independently and take initiative on new projects.
• High level of attention to detail, follow-through, and organizational skill.
• Prior experience with event planning or operational support is helpful, but not required.
• A genuine interest in Human Resources and a desire to learn and grow in the field would be appreciated.