Executive Assistant Human Resources

Confidential Company; New York (NY); Hybrid; USD 72,000 - 120,000; Full time

Job summary

Confidential Company in Midtown Manhattan is seeking an Executive Assistant to support senior Human Resources leadership in a high-performance, fast-paced environment. The role requires anticipatory, discreet, and proactive partners who can manage complex calendars, travel, and confidential HR initiatives.

The ideal candidate has 4–7+ years of EA experience, strong organizational and communication skills, and advanced Microsoft Office proficiency.

Qualifications

• 4–7+ years of Executive Assistant experience supporting senior executives in a fast-paced corporate environment.
• Previous Executive Assistant experience supporting Human Resources leadership is strongly preferred.
• Bachelor's degree preferred, though equivalent experience will be considered.
• Outstanding organizational, communication, and project management skills.
• Ability to manage multiple priorities while maintaining professionalism and confidentiality.
• Advanced Microsoft Office proficiency.
• A proactive, solutions-oriented mindset with exceptional follow-through.

Responsibilities

• Provide executive support to senior Human Resources leadership, including complex calendar management, meeting coordination, and executive communications.
• Coordinate domestic and international travel, detailed itineraries, and expense reporting.
• Manage confidential HR initiatives, onboarding logistics, interview scheduling, and candidate coordination.
• Partner closely with Learning & Development leadership to coordinate training programs, workshops, and leadership events.
• Plan and execute team meetings, off-sites, training sessions, and firm events from start to finish.
• Prepare presentations, meeting materials, agendas, and executive correspondence.
• Manage special projects and cross-functional initiatives while maintaining exceptional attention to detail.
• Serve as a trusted partner to senior leaders by anticipating needs and ensuring seamless day-to-day operations.

Skills

Microsoft Office

Education

Bachelor's degree

Job description

Location: Midtown Manhattan

Schedule: Hybrid – 4 days onsite, 1 day remote

Compensation: up to $120,000 base (DOE) + Overtime + Discretionary Bonus

Our client, a prestigious global hedge fund, is seeking an exceptional Executive Assistant to support senior Human Resources leadership. This is a highly visible role for a polished, proactive professional who thrives in a fast-paced, high-performance environment and enjoys being a true strategic partner.

This team is looking for someone with a high-touch support style who naturally anticipates needs, exercises sound judgment, and operates with the utmost discretion. The ideal candidate is resourceful, detail-oriented, and enjoys owning projects from inception through execution while managing multiple competing priorities.

What You'll Do

• Provide executive support to senior Human Resources leadership, including complex calendar management, meeting coordination, and executive communications.
• Coordinate domestic and international travel, detailed itineraries, and expense reporting.
• Manage confidential HR initiatives, onboarding logistics, interview scheduling, and candidate coordination.
• Partner closely with Learning & Development leadership to coordinate training programs, workshops, and leadership events.
• Plan and execute team meetings, off-sites, training sessions, and firm events from start to finish.
• Prepare presentations, meeting materials, agendas, and executive correspondence.
• Manage special projects and cross-functional initiatives while maintaining exceptional attention to detail.
• Serve as a trusted partner to senior leaders by anticipating needs and ensuring seamless day-to-day operations.

Qualifications

• 4–7+ years of Executive Assistant experience supporting senior executives in a fast-paced corporate environment.
• Previous Executive Assistant experience supporting Human Resources leadership is strongly preferred.
• Bachelor's degree preferred, though equivalent experience will be considered.
• Outstanding organizational, communication, and project management skills.
• Ability to manage multiple priorities while maintaining professionalism and confidentiality.
• Advanced Microsoft Office proficiency.
• A proactive, solutions-oriented mindset with exceptional follow-through.