Senior Executive Assistant

Talentify; Merriam (KS); On-site; USD 52,000 - 66,000; Full time

Job summary

Seaboard Overseas and Trading Group (SOTG) is seeking an Administrative Assistant to support the senior leadership team in a fast-paced, global environment. The role requires sound judgment, initiative, and the ability to work independently while handling scheduling, document preparation, and day-to-day tasks with professionalism.

Responsibilities include coordinating complex meetings, managing calendars, arranging multi-country travel, and ensuring executives are prepared with briefing

Qualifications

• Minimum 3–5 years of professional support experience in a corporate setting.
• Strong written and verbal communication; ability to draft professional correspondence.
• Experience coordinating complex calendars and travel for senior leaders.

Responsibilities

• Manage complex logistics for executive meetings, offsites, and board materials.
• Coordinate and maintain executive calendars, prioritizing competing demands.
• Arrange domestic and international travel, visas, accommodations, and contingencies.
• Prepare materials for meetings, including agendas, pre-reads, and summaries.
• Track action items and follow up on commitments with stakeholders.
• Support onboarding for new leaders with access, travel, and tech setup.
• Maintain organized records of executive documents across systems.
• Collaborate with Finance, HR, Legal, and Ops to support leadership priorities.

Skills

3-5 years experience

Executive support

Calendar management

Travel coordination

Education

Associate’s degree in Business/Communications

Tools

Microsoft 365

Outlook

Excel

PowerPoint

Teams

SharePoint

Job description

Seaboard Overseas and Trading Group (SOTG) is seeking an Administrative Assistant to support the senior leadership team in a fast-paced, global environment. The role requires sound judgment, initiative, and the ability to work independently while handling scheduling, document preparation, and day-to-day tasks with professionalism.

Responsibilities include coordinating complex meetings, managing calendars, arranging multi-country travel, and ensuring executives are prepared with briefing