Executive Personal Assistant

Alliance Resource Group; Beverly Hills (CA); On-site; USD 110,000 - 190,000; Full time

Job summary

Alliance Resource Group is seeking a Senior Executive Assistant to support a principal at a prominent Beverly Hills family office. This role combines high-level administrative duties with personal assistance in a discreet, relationship-driven environment.

You will manage complex calendars, coordinate domestic and international travel, and oversee confidential reports and projects. The ideal candidate has 10+ years of EA experience, excels in MS Office, and demonstrates strategic problem-solving

Qualifications

• 10+ years of progressive Executive Assistant experience.
• Experience supporting C-suite, founders, or ultra-high-net-worth principals.
• Experience in a family office or similarly sophisticated environment.
• Exceptional organizational skills and attention to detail.

Responsibilities

• Provide executive and personal support to a principal.
• Manage complex calendars, travel, and correspondence.
• Coordinate with investment professionals, attorneys, and family members.
• Prepare reports, presentations, and confidential documentation.
• Oversee special projects involving family assets and vendors.
• Assist with personal matters, events, and logistical needs.
• Maintain organized records and track deadlines.
• Anticipate needs and protect the principal's confidentiality.

Skills

Executive support

Calendar management

Travel coordination

Microsoft Office

Tools

Outlook

Word

Excel

Job description

Senior Executive Assistant | Private Family Office

Beverly Hills, CA | Onsite | Competitive Compensation + Bonus

An Exceptional Opportunity to Support a Principal of a Prominent Family Office

Alliance Resource Group has been exclusively engaged by a highly successful, multigenerational family office in Beverly Hills to identify an exceptional Senior Executive Assistant to support one of its principals.

This is a unique opportunity to join a sophisticated, privately held organization managing a diverse portfolio of investments, businesses, real estate, and other significant assets. The family office operates in a highly professional, discreet, and relationship-driven environment, where trust, loyalty, consistency, and attention to detail are paramount.

We are seeking a seasoned Executive Assistant who brings exceptional organizational skills, sound judgment, intellectual curiosity, and the ability to anticipate needs and independently manage a wide variety of responsibilities.

Key Responsibilities

• Provide comprehensive executive and personal support to a principal, serving as a trusted partner and primary point of contact.
• Manage complex calendars, appointments, meetings, correspondence, and domestic and international travel.
• Coordinate with investment professionals, attorneys, accountants, business partners, family members, and outside advisors.
• Organize, consolidate, and maintain reports, financial information, presentations, and other confidential documentation.
• Oversee special projects involving family assets, personal interests, vendors, and outside service providers.
• Assist with personal and family-related matters, including events, travel, scheduling, and other logistical needs.
• Maintain organized records, track important deadlines, and ensure timely follow-through on multiple priorities.
• Anticipate needs, proactively resolve issues, and ensure the principal's professional and personal affairs run smoothly.
• Handle highly confidential information with exceptional discretion, professionalism, and judgment.

Ideal Candidate

• 10+ years of progressive Executive Assistant experience, ideally supporting C-suite executives, founders, entrepreneurs, or ultra-high-net-worth principals.
• Experience within a family office, private equity, investment management, wealth management, or similarly sophisticated professional environment is highly desirable.
• Exceptional organizational skills, attention to detail, and the ability to manage multiple competing priorities.
• Strong Microsoft Office skills, particularly Outlook, Word, and Excel, including the ability to organize and consolidate information.
• Resourceful, proactive problem solver who can independently research unfamiliar subjects and execute projects from start to finish.
• Comfortable balancing traditional executive support with personal assistance and special projects.
• Professional, polished, emotionally intelligent, and adaptable to the preferences and working style of the principal.
• A strong sense of ownership, accountability, reliability, and follow-through.
• Someone who genuinely enjoys being an Executive Assistant and takes pride in making an executive's life easier.

The Opportunity

This is a long-term career opportunity with a financially strong, established family office that values professionalism, discretion, loyalty, and exceptional service.

The ideal candidate will appreciate a structured, professional office environment, enjoy developing a trusted working relationship with a principal, and take pride in becoming an indispensable part of the organization.

Location:

Beverly Hills, CA - Five days onsite, Monday through Friday.

Compensation:

Competitive base salary plus discretionary bonus and benefits.