Senior Executive Assistant

Bedford Staffing; Los Angeles (CA); Hybrid; USD 105,000 - 175,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

PTO

401-K

Job summary

Bedford Staffing is seeking a Senior Executive Assistant in Los Angeles to provide seamless administrative support and lifestyle management to the CEO. The role oversees corporate administrative functions, domestic operations for the principal’s residence, and serves as a trusted partner on strategic matters.

The ideal candidate is exceptionally organized, proactive, discreet, and capable of managing complex calendars, travel, board materials, and confidential communications.

Qualifications

• Experience as an executive assistant, chief of staff, executive business partner, or similar role.
• Proficient in Microsoft Office Suite.
• Experience managing corporate affairs for a high-net-worth individual.
• Ability to handle matters with discretion.
• Detail-oriented and highly organized.
• Experience managing projects.
• Excellent written and verbal communication skills.
• High emotional intelligence.

Responsibilities

• Serve as the strategic gatekeeper, managing the CEO’s corporate calendar and prioritizing requests.
• Coordinate domestic and international corporate travel, including private aviation charters and luxury arrangements.
• Draft, proofread, and manage confidential communications, board materials, and executive briefings.
• Interface with ultra-high-net-worth clients, board members, and executive leadership on behalf of the CEO.
• Track, reconcile, and submit corporate expense reports in compliance with company policies.
• Oversee daily operations and maintenance of the principal’s residence.
• Source, contract, and manage third-party vendors and staff.
• Plan private dinners, board retreats, client entertainment, and personal celebrations.

Skills

Executive support

Project management

Discretion

Communication

Emotional intelligence

Tools

Microsoft Office Suite

Job description

Senior Executive Assistant

Location: Los Angeles

Job Type: Full-time, permanent

Schedule: Hybrid, M-F (8:30-5:00)

Compensation: Up to $175,000

A financial services company is seeking a senior executive assistant to provide seamless administrative support and lifestyle management to their CEO. In this role, the senior executive assistant will handle corporate administrative functions, oversee domestic operations for the principal’s residence, and serve as a thought partner on corporate and personal matters. The ideal candidate for this role is someone who is exceptionally organized, proactive, and discreet.

Requirements

• Experience as an executive assistant, chief of staff, executive business partner, or in any other similar role.
• Proficient in Microsoft Office Suite.
• Experience managing corporate affairs for a high-net-worth-individual.
• Ability to handle all matters with the utmost discretion.
• Detail-oriented and highly organized.
• Experience managing projects.
• Excellent written and verbal communication skills.
• High emotional intelligence.

Duties

• Serve as the strategic gatekeeper, managing the CEO’s corporate calendar, prioritizing competing requests, and ensuring efficient time management.
• Coordinate domestic and international corporate travel, including private aviation charters, luxury accommodations, visas, ground transportation, and detailed itineraries.
• Draft, proofread, and manage confidential communications, board materials, and executive briefings.
• Interface directly with ultra-high-net-worth clients, board members, and executive leadership on behalf of the CEO.
• Track, reconcile, and submit corporate expense reports in compliance with company policies.
• Oversee the daily operations and maintenance of the principal’s residence, ensuring property standards are consistently maintained.
• Source, contract, and manage third-party vendors, housekeepers, contractors, groundskeepers, and security personnel.
• Plan private dinners, board retreats, client entertainment, holiday gatherings, and personal celebrations.

Benefits

• Health insurance, dental insurance, vision insurance, PTO, and 401-K.