Executive Assistant

selfpublishing.com; West Lake Hills (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

selfpublishing.com seeks an Executive Assistant to support our CEO, handling calendar, emails, meetings and travel to enable strategic work. This in-person role is based in the Austin metro area, at our West Lake Hills office, and requires 2+ years of EA experience, strong organization, and excellent communication.

You’ll help with operations, budgets, and proactive problem solving in a fast-paced environment.

Qualifications

• Minimum 2+ years of Executive Assistant or Personal Assistant experience.
• Based in the Austin metro area; in-person, 5 days/week at West Lake Hills office.
• Highly organized, detail-oriented, and systems-minded.
• Excellent communicator with strong people skills and emotional intelligence.
• Self-sufficient, resourceful, thrives in a fast-paced environment.
• Proactive, anticipatory approach to helping others succeed.
• Experience with Slack, Asana, HubSpot.

Responsibilities

• Manage the CEO’s calendar, emails, meetings, and travel.
• Prioritize tasks and communications to keep him focused on key decisions.
• Support with personal tasks to free up time for business growth.
• Handle office operations, resources, and supplies to keep things running smoothly.
• Oversee budgets for travel and operations, driving efficiency and cost savings.
• Assist with reports, presentations, and other business documentation.
• Build out our presence in Austin—grow our reputation as one of the fastest-growing companies and best places to work.
• Maintain confidentiality while managing sensitive information.

Skills

Executive support experience

Austin-based

Highly organized

Excellent communicator

Fast-paced environment adaptability

Proactive / anticipatory

Process-driven

Tools

Slack

Asana

HubSpot

Job description

Do you love organizing, anticipating needs, and keeping things running seamlessly? We’re looking for a rockstar Executive Assistant to support our CEO so he can stay focused on high-impact, strategic work.

This is a role for someone who thrives in a fast-paced environment, loves solving problems, and gets energy from helping others succeed.

What you’ll do:

• Manage the CEO’s calendar, emails, meetings, and travel.
• Prioritize tasks and communications to keep him focused on key decisions.
• Support with personal tasks to free up time for business growth.
• Handle office operations, resources, and supplies to keep things running smoothly.
• Oversee budgets for travel and operations, driving efficiency and cost savings.
• Assist with reports, presentations, and other business documentation.
• Build out our presence in Austin—help us grow our reputation as one of the fastest-growing companies and best places to work.
• Maintain confidentiality while managing sensitive information.

What we’re looking for:

• At least 2+ years of Executive Assistant or Personal Assistant experience.
• Based in the Austin metro area (this is an in‑person, 5 days/week role at our West Lake Hills office).
• Highly organized, detail-oriented, and systems-minded.
• Excellent communicator with strong people skills and emotional intelligence.
• Self-sufficient, resourceful, and thrives in a fast-paced environment.
• Love making others’ lives easier with a proactive, anticipatory approach.
• Are obsessed with process-driven solutions.
• Have experience with Slack, Asana, HubSpot.
• Enjoy juggling multiple tasks while keeping everything on track.

Compensation: $55,000 – $85,000 (depending on qualifications and experience)

Our Culture – The SPS Way:

• Honesty & Integrity Always Win
• Fail Fast, Fail Forward, Fail Often
• Everyone is Responsible for Facilitating Change
• Best Is The Standard