Senior Executive Administrative Navigator – Academic Medicine

UBMD Physicians' Group; Buffalo (NY); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

403(b) retirement plan with employer

Medical, dental, vision, life, and…

Paid time off

Job summary

UBMD Physicians' Group seeks a Senior Executive Administrative Coordinator for UBMD Gynecology. Full-time, onsite, offering strong executive support to the Department Chair and coordination of education, clinical, and residency activities.

The role balances administrative leadership with student career development, coordinating information, meetings, and faculty engagement while safeguarding confidentiality and coordinating across the department.

Qualifications

• Bachelor’s degree in higher education, student affairs, career development, business administration, public administration, communications, or related field.
• Progressively responsible experience in executive support and academic administration.
• Ability to manage competing priorities and maintain confidentiality.

Responsibilities

• Manage the Chair’s calendar, travel, correspondence, priorities, and daily needs.
• Coordinate cross-department activities across education, clinical, research, and student recruitment.
• Organize career education sessions, residency materials, and advising processes.
• Maintain confidential records, calendars, templates, and tracking tools.
• Support scheduling, materials, communications, and follow-through for department initiatives.

Skills

Executive support

Academic administration

Student services

Education

Bachelor’s degree

Master’s degree (preferred)

Job description

UBMD Physicians' Group seeks a Senior Executive Administrative Coordinator for UBMD Gynecology. Full-time, onsite, offering strong executive support to the Department Chair and coordination of education, clinical, and residency activities.

The role balances administrative leadership with student career development, coordinating information, meetings, and faculty engagement while safeguarding confidentiality and coordinating across the department.