Strategic Executive Coordinator for Department Chair Support

Hirebridge; Buffalo (NY); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

403(b) retirement plan

Medical, dental, vision, life, and dis

Paid time off

Job summary

University Gynecologists & Obstetricians seeks a Senior Executive Administrative Coordinator to provide high-level support to the Department Chair and to coordinate education, clinical, and research activities. The role includes assisting with student career development, residency advising, and letters of recommendation.

Responsibilities include calendar management, briefing materials, cross-functional coordination, and maintaining confidential records.

Qualifications

• Bachelor’s degree required and progressively responsible experience in executive support or academic administration.
• Ability to manage competing priorities, exercise independent judgment, and maintain confidentiality.
• Strong organizational and communication skills; experience supporting student career exploration or learner engagement.

Responsibilities

• Provide high-level executive support to the Department Chair, manage calendar, travel, correspondence, and briefing materials.
• Coordinate cross-functional activities across education, clinical, research, student recruitment, and faculty affairs.
• Serve as student navigator for career education, residency advising, and Chair recommendation letters.
• Coordinate resident fellowship processes and faculty documentation with appropriate stakeholders.
• Maintain confidential records and handle scheduling, templates, and tracking tools.

Skills

Organizational skills

Written communication

Verbal communication

Interpersonal skills

Project coordination

Education

Bachelor’s degree in higher education, student affairs, career development, business administration, public administration, communications

Job description

University Gynecologists & Obstetricians seeks a Senior Executive Administrative Coordinator to provide high-level support to the Department Chair and to coordinate education, clinical, and research activities. The role includes assisting with student career development, residency advising, and letters of recommendation.

Responsibilities include calendar management, briefing materials, cross-functional coordination, and maintaining confidential records.