Healthcare Administrative Assistant — Growth & Full Benefits

UBMD Gynecology; Buffalo (NY); On-site; USD 50,000 - 65,000; Full time

Job summary

UBMD Obstetrics & Gynecology in Buffalo, NY is seeking an Administrative Assistant to support the Chair and leadership with diverse administrative duties. The role emphasizes organization, communication, and accuracy in a fast-paced academic healthcare setting.

The ideal candidate has a Bachelor's degree and 2+ years of experience, proficient in Word and Excel, and a collaborative mindset to coordinate calendars, meetings, onboarding, and faculty paperwork.

Qualifications

• Bachelor's degree required.
• Two or more years of administrative experience in a university, healthcare, or other complex setting.
• Ability to communicate effectively with diverse populations.
• Strong organizational and detail-oriented mindset.
• Proficient in Microsoft Word and Excel.

Responsibilities

• Oversee department phone lines and direct calls.
• Schedule meetings and maintain calendars, including clinical schedules.
• Organize office inventory and supplies.
• Prepare and process faculty appointment and promotion paperwork.
• Coordinate onboarding and training for staff and faculty.
• Collaborate with department staff to implement UB OBGYN pillars.

Skills

Excellent communication

Organizational skills

Multi-tasking

Microsoft Word

Excel

Team collaboration

Education

Bachelor's Degree

Job description

UBMD Obstetrics & Gynecology in Buffalo, NY is seeking an Administrative Assistant to support the Chair and leadership with diverse administrative duties. The role emphasizes organization, communication, and accuracy in a fast-paced academic healthcare setting.

The ideal candidate has a Bachelor's degree and 2+ years of experience, proficient in Word and Excel, and a collaborative mindset to coordinate calendars, meetings, onboarding, and faculty paperwork.