Executive Assistant to Medical Director & Urology Chair

MedStar Health; Washington (District of Columbia); On-site; USD 60,000 - 102,000; Full time

Job summary

MedStar Health is seeking an Executive Assistant I to support the Physician Executive Director, MedStar Health Urology, and the Chair, Department of Urology at MedStar Georgetown University Hospital.

The role involves coordinating daily administrative, operational, personnel, and financial activities, and collaborating with leadership, physicians, staff, and external partners to ensure efficient operations in a fast-paced healthcare setting.

Qualifications

• Associate degree required; bachelor’s degree preferred.
• 3 years of progressively responsible office experience required.
• Supervisory experience or comparable administrative level preferred.
• Excellent verbal and written communication, organizational, and interpersonal skills.
• Strong attention to detail and ability to manage competing priorities.
• Discretion and confidentiality in handling information.
• Extensive knowledge of computer software and hardware, including word processing, databases, desktop publishing, statistics, and presentations.

Responsibilities

• Provide comprehensive administrative support to department leadership, including calendars, travel, screening calls, research, reimbursements, and special projects.
• Prepare, proofread, and distribute correspondence, reports, presentations, spreadsheets, policies, newsletters, agendas, meeting materials, and minutes; maintain accurate files and databases.
• Serve as liaison among leadership, physicians, staff, and external partners to exchange information and coordinate services.
• Support department operations by compiling data, monitoring budgets, tracking reimbursements, coordinating purchase orders and inventory, managing technology and equipment needs.
• Assist with personnel activities including interviewing, hiring, onboarding, training, staff coverage, and continuing education.
• Coordinate physician licensing and hospital privilege renewals and manage patient scheduling, referrals, and appointment details.

Skills

Verbal communication

Written communication

Organizational skills

Interpersonal skills

Attention to detail

Professional discretion

Education

Associate degree

Bachelor’s degree preferred

Tools

Microsoft Office

Database software

Desktop publishing

Presentation software

Job description

MedStar Health is seeking an Executive Assistant I to support the Physician Executive Director, MedStar Health Urology, and the Chair, Department of Urology at MedStar Georgetown University Hospital.

The role involves coordinating daily administrative, operational, personnel, and financial activities, and collaborating with leadership, physicians, staff, and external partners to ensure efficient operations in a fast-paced healthcare setting.