Senior Executive Administrative Assistant, Library Ops

University of Notre Dame; Notre Dame (IN); On-site; USD 28,000 - 33,000; Full time

Job summary

The University of Notre Dame's Hesburgh Libraries seeks a Senior Administrative Assistant to provide executive-level support to the Edward H. Arnold Dean and VP; manages front-line inquiries and supports day-to-day office operations.

Based in the Dean's Office, responsibilities include calendar management, travel planning, event coordination, budget tracking, and collaboration with academic stakeholders. Deadline Oct 20, 2026; pay up to $24/hour.

Qualifications

• 1–2 years of administrative/office experience.
• Strong customer service and relationship-building skills.
• Excellent written and verbal communication.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office and Google Suite.
• Experience with scheduling and event support preferred.

Responsibilities

• Manage calendars for the Dean and three Associate Deans.
• Coordinate travel, itineraries, and expense reimbursements.
• Support event logistics, space reservations, catering and budgets.
• Assist with office operations, supplies, inventory, and promotional items.

Skills

Customer service

Interpersonal skills

Organization

Microsoft Word

Microsoft Excel

Google Workspace

Communication skills

Problem solving

Tools

Microsoft Word & Excel

Job description

The University of Notre Dame's Hesburgh Libraries seeks a Senior Administrative Assistant to provide executive-level support to the Edward H. Arnold Dean and VP; manages front-line inquiries and supports day-to-day office operations.

Based in the Dean's Office, responsibilities include calendar management, travel planning, event coordination, budget tracking, and collaboration with academic stakeholders. Deadline Oct 20, 2026; pay up to $24/hour.