Executive Assistant to the Dean, Library Leadership

Binghamton University; City of Binghamton (NY); On-site; USD 75,000 - 85,000; Full time

Job summary

Binghamton University seeks an Executive Assistant to support the Dean of Libraries. This role manages the Dean's calendar, coordinates meetings and events, supports special projects, and ensures timely follow-through on priorities.

The position requires initiative, discretion, and strong organizational skills to work with faculty, staff, and external partners. The Executive Assistant will also handle confidential personnel processes, coordinate HR documentation, and communicate with Human

Qualifications

• Bachelor's degree required.
• At least 2 years of administrative experience.
• Proficiency in standard office software and practices.

Responsibilities

• Serve as a key liaison between the Dean and faculty, staff, students, and external partners.
• Manage the Dean's calendar, schedule, and logistics, including meetings and events.
• Prepare the Dean for meetings by coordinating agendas and materials; track follow-ups.
• Coordinate domestic and international travel for the Dean, including itineraries and reimbursements.
• Coordinate special projects and assignments for the Dean, tracking timelines and deliverables.
• Provide confidential administrative support to faculty processes, including documentation and HR communications.
• Draft and distribute correspondence, reports, and meeting materials for the Dean.

Skills

Interpersonal skills

Organizational skills

Communication skills

Education

Bachelor's degree

Tools

Google Docs

Microsoft Word

Excel

PowerPoint

Job description

Binghamton University seeks an Executive Assistant to support the Dean of Libraries. This role manages the Dean's calendar, coordinates meetings and events, supports special projects, and ensures timely follow-through on priorities.

The position requires initiative, discretion, and strong organizational skills to work with faculty, staff, and external partners. The Executive Assistant will also handle confidential personnel processes, coordinate HR documentation, and communicate with Human