Executive Assistant & Strategic Operations Partner

Stanford University; Palo Alto (CA); Hybrid; USD 88,000 - 107,000; Full time

Job summary

Stanford University Libraries is seeking a full-time Executive Assistant to support the Library Executive Group and the local Human Resources department. The role covers calendar management, expense processing, and budget reporting, with a hybrid work arrangement including one day from home.

The ideal candidate will have strong communication, organizational, and policy navigation skills, and be able to handle confidential information with discretion. Salary is approved up to $97,468.80 per year.

Qualifications

• Advanced computer skills with office software and email applications.
• Excellent verbal and written communication, including editing.
• Excellent planning and organizational skills.
• Ability to take initiative and ownership of projects.
• Demonstrated ability to handle sensitive issues and maintain confidentiality.
• Professionalism, discretion, diplomacy and tact.
• Ability to multi-task and meet deadlines.

Responsibilities

• Plan and manage complex calendars with limited or no consultation, resolve calendaring conflicts.
• Prioritize and coordinate duties; represent supervisor at meetings when needed.
• Serve as liaison with internal and external stakeholders.
• Coordinate logistics and conferences with university groups and donors.
• Prepare presentations and documentation; research and analyze issues.
• Manage business travel in accordance with policies.
• Prepare reports, identify trends and make recommendations.
• Manage multiple projects and track deadlines; follow up on action items.
• May supervise staff.

Skills

Administrative experience

Advanced computer skills

Verbal and written communication

Planning and organizational skills

Initiative and ownership

Confidentiality

Multitasking

Education

High school diploma

Job description

Stanford University Libraries is seeking a full-time Executive Assistant to support the Library Executive Group and the local Human Resources department. The role covers calendar management, expense processing, and budget reporting, with a hybrid work arrangement including one day from home.

The ideal candidate will have strong communication, organizational, and policy navigation skills, and be able to handle confidential information with discretion. Salary is approved up to $97,468.80 per year.