Senior Administrative / Executive Assistant

Liberty Personnel Services, Inc.; Morristown (NJ); On-site; USD 70,000 - 100,000; Full time

Job summary

A growing engineering firm in Morristown is seeking a Senior Administrative / Executive Assistant with extensive experience in administration support. The ideal candidate will be responsible for overseeing administrative functions, collaborating with marketing teams, and managing project schedules. A strong command of Microsoft Office is essential, along with at least 10 years of professional experience in a related industry.

Qualifications

• Minimum of 10 years' experience in a relevant role for an architecture, engineering, or construction company.

Responsibilities

• Support the Department Manager by overseeing and coordinating activities of the administrative support staff.
• Collaborate with the Marketing team to assemble client proposal templates.
• Create spreadsheets, logs, and records for tracking and analyzing data.

Skills

Expert-level skills in Microsoft Office

Job description

Senior Administrative / Executive Assistant

Growing engineering firm is seeking a Senior Administrative / Executive Assistant. The successful candidate will possess a minimum of 10 years' experience in a relevant role working for an architecture, engineering, or construction company. Expert-level skills in Microsoft Office are required.

Responsibilities:

• Support the Department Manager by overseeing and coordinating activities of the administrative support staff, particularly related to reception, administrative, and facilities functions.
• Operate with limited supervision from a manager.
• Support other departments and managers as needed to fulfill immediate firm requirements.
• Create spreadsheets, logs, and records for tracking, reporting, and analyzing data.
• Develop schedules and timelines for projects.
• Collaborate with the Marketing team to assemble client proposal templates according to Project Manager instructions.
• Enter data into required systems and documents, and audit for accuracy.
• Request documentation as assigned by managers.
• Obtain and provide Certificates of Insurance according to client instructions.
• Maintain electronic and physical departmental files, documents, communications, and records.
• Contribute to and lead project-based initiatives.

Fields marked with an (*) are required. Please provide your first name, last name, phone number, and upload your resume.