Senior Administrative Assistant

Building Service 32BJ Benefit Funds; New York (NY); On-site; USD 75,000 - 85,000; Full time

Job summary

A leading organization is seeking a Senior Administrative Assistant to support the Health Fund Director. This position involves high-level administrative tasks and requires significant experience in administrative roles, particularly within healthcare or insurance. Ideal candidates will have exceptional organizational, communication skills and a bachelor's degree in a related field.

Qualifications

• 5+ years of progressive administrative experience, preferably in healthcare or insurance.
• Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Demonstrated ability to handle confidential information with discretion.

Responsibilities

• Provide high-level administrative support to the Health Fund Director.
• Coordinate complex calendaring and manage meeting scheduling.
• Prepare meeting materials, take minutes, and follow up on action items.

Skills

Organizational abilities

Written communication skills

Verbal communication skills

Attention to detail

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Join to apply for the Senior Administrative Assistant role at Building Service 32BJ Benefit Funds

Join to apply for the Senior Administrative Assistant role at Building Service 32BJ Benefit Funds

Building Service 32BJ Benefit Funds provided pay range

This range is provided by Building Service 32BJ Benefit Funds. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$75,000.00/yr - $85,000.00/yr

Job Title: Senior Administrative Assistant

Department: Health Fund

Reports To:Health Fund Director

FLSA Status: Non-Union, Non-Management, Non-Exempt

Position Overview:

The Senior Administrative Assistant provides high-level administrative support to the Health Fund Director and assigned departmental leadership staff. This role, in combination with the Operations Assistant, serves as the operational backbone of the department ensuring smooth day-to-day operations.

Principal Duties and Responsibilities:

Administrative Management:

• Serve as the primary administrative point of contact for the Health Fund Director and assigned departmental staff
• Maintain confidential departmental files and records with highest attention to detail
• Coordinate and manage complex calendaring and meeting scheduling for the Director and staff
• Provide real-time scheduling support for the Health Fund Director and other staff by booking appointments and preventing conflicts.
• Prepare meeting materials, take minutes, and follow up on action items
• Prepare and edit correspondence, reports, presentations, and other documents
• Organize and maintain digital filing systems for efficient document retrieval
• Handle office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies
  
  
  

Support the Operations Assistant:

• Secondary timekeeper for the department, ensuring compliance with attendance policies.
• Manage room reservations for Fund meetings.
• Submit and monitor service request tickets to IT and Facilities as needed.
• Update the department’s Business Continuity Plan.
• Maintain data on Health Fund membership, vendor invoices and other key data as assigned.
• Track department-wide statistics on disciplinary actions for department staff.
  
  
  

Member Services & Project Assistance:

• Execute special projects assigned by the Health Fund Director.
• Greet and assist visitors with professional courtesy.
• Other duties as assigned.
  
  
  

Qualifications:

To perform the job satisfactorily, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Required Skills, Core Competencies, And Experience

• 5+ years of progressive administrative experience, preferably in healthcare or insurance
• Prior hands-on experience supporting senior-level leadership
• Proactive mindset and the ability to act with a sense of urgency, anticipate needs, and take proactive measures to support senior leaders
• Adaptable to changing priorities and able to adjust tasks as needed
• Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook
• Exceptional organizational abilities and meticulous attention to detail
• Strong written and verbal communication skills
• Demonstrated ability to handle confidential information with discretion
• Ability to work independently while supporting a team environment
• Proven track record of problem-solving and prioritizing in fast-paced settings
• Ability to compose memos and correspondence, edit various materials.
• Professional demeanor and excellent customer service orientation
• Ability to communicate effectively with all levels of staff and external stakeholders
  
  
  

Language Skills:

• The ability to read, write and understand English is essential
• Bilingual in English/Spanish is a plus
  
  
  

Education:

• Bachelor’s degree in Business Administration, Healthcare Administration or related field preferred; equivalent experience may be considered
• Relevant certifications (e.g., Certified Administrative Professional) a plus
  
  
  

Salary Range:

$75000.00 To 85000.00 (USD) Annually

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Civic and Social Organizations

Referrals increase your chances of interviewing at Building Service 32BJ Benefit Funds by 2x

Sign in to set job alerts for “Senior Administrative Assistant” roles.

New York, NY $83,000.00-$88,000.00 5 days ago

Executive Assistant, Wholesale & Licensing

New York, NY $80,000.00-$100,000.00 1 month ago

New York, NY $101,300.00-$137,000.00 2 weeks ago

New York, NY $140,000.00-$160,000.00 3 days ago

New York, NY $75,000.00-$105,000.00 18 hours ago

New York, NY $70,000.00-$100,000.00 3 weeks ago

New York, NY $100,000.00-$120,000.00 1 week ago

Future Opening: Agent's Executive Assistant - State Farm Agent Team Member

New York, NY $62,400.00-$64,000.00 2 weeks ago

New York, NY $75,000.00-$100,000.00 1 week ago

Executive Assistant, Private Equity - Leading Global Investment Company

Executive Assistant to Co-Founders - Software Start Up

New York, NY $120,000.00-$150,000.00 6 days ago

New York City Metropolitan Area $20.00-$25.00 1 week ago

New York, NY $115,000.00-$125,000.00 1 week ago

New York, NY $85,000.00-$95,000.00 1 week ago

New York, NY $175,000.00-$200,000.00 5 days ago

Senior Executive Assistant (Private Bank North America) - New York - Hybrid

New York, NY $91,690.00-$119,610.00 3 days ago

New York, NY $110,000.00-$150,000.00 2 weeks ago

New York, NY $85,000.00-$100,000.00 6 days ago

Executive Assistant, Strategic & Media Group Communications

New York, NY $60,000.00-$80,000.00 1 week ago

Senior Executive Assistant to the Finance Chief Administrative Officer (New York)

New York, NY $91,690.00-$119,610.00 9 hours ago

New York City Metropolitan Area $90,000.00-$110,000.00 2 weeks ago

New York City Metropolitan Area $95,000.00-$105,000.00 3 weeks ago

Senior Executive Assistant - A05 - NEW YORK

New York, NY $91,690.00-$119,610.00 1 week ago

New York, NY $110,000.00-$130,000.00 5 days ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.