Senior Executive Administrative Assistant

Wolters Kluwer N.V.; New York (NY); Hybrid; USD 76,000 - 106,000; Full time

Job summary

A leading company is seeking a Senior Executive Assistant to provide high-level administrative support to executives. This hybrid role involves sophisticated schedule management, travel coordination, and maintaining confidentiality with sensitive information. Ideal candidates will have over 5 years of experience and strong skills in Microsoft Office.

Qualifications

• 5+ years of related experience.
• Strong proficiency in Microsoft Office Suite.
• Ability to prioritize and multitask effectively.

Responsibilities

• Provide administrative support for at least three assigned executives.
• Manage calendar including scheduling internal & client meetings.
• Coordinate all travel arrangements both domestic and international.

Skills

Organizational skills

Communication skills

Time-management skills

Education

High school diploma or equivalent

Associate or bachelor’s degree

Tools

Microsoft Office Suite

Job description

As a Senior Executive Assistant, you bring extensive knowledge and advanced skills to support complex and high-impact operational tasks within the organization. Your role requires managing sophisticated schedules, solving intricate administrative problems, and ensuring that high-level support is provided to teams and executives. You will play a crucial role in enhancing the efficiency and productivity of your organization through expert-level administrative capabilities.

This position is responsible for providing administrative support for Vice Presidents and Directors. This position requires a high level of customer service in a professional environment at all times. The individual will be accountable for providing timely response and assistance to their assigned executive’s requests or issues.

**This is a Hybrid role that will require 2 days a week in our downtown New York City office**

Essential Duties and responsibilities

• Provide administrative support for at least three assigned executives

• Manage calendar including scheduling internal & client meetings

• Responsible for creating PO’s as requested

• Coordinate all travel arrangements both domestic and international

• Reconcile expenses associated with business travel per the Wolters Kluwer T & E policy

• Prepare and edit correspondences, presentations and reports as requested

• Maintain utmost confidence with sensitive information

• Act as coordinator for special projects within department or organization

• Contribute to Administrative Services Team by accomplishing departmental projects as assigned by manager

Other Duties

Perform other job-related responsibilities and projects as assigned

Job Qualifications

Experience: 5+ years of related experience or equivalent.

Other Knowledge, Skills, Abilities or Certifications:

• High school diploma or equivalent required; an associate or bachelor’s degree is preferred.

• Proven experience in an administrative support role, ideally within a corporate environment.

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Excellent organizational and time-management skills with a keen attention to detail.

• Ability to prioritize and multitask effectively while maintaining professionalism under pressure.

• Exceptional verbal and written communication skills.

• Experience with expense reporting and travel booking software is a plus, Strong working knowledge of MS Office Tools

• Must be team oriented with the ability to independently recognize needs and drive solutions

• Excellent organizational, communication, interpersonal and problem-solving skills

Travel requirements

Minimal to None

Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.

Compensation:

Target salary range CA, CT, CO, DC, HI, IL, MD, MN, NY, RI, WA:: $76,350 - $105,700