Senior Executive Administrative Assistant

CAPTRUST; Dallas (TX); On-site; USD 52,000 - 74,000; Full time

Benefits offered by this job

Company discretionary bonus

Health, dental, and vision coverage

Employer 401(k) plan and company match

Health savings accounts

Flexible spending accounts

Voluntary supplemental plans

Job summary

CAPTRUST is looking for a Senior Administrative Assistant to provide high-level administrative support in a Dallas office. You will greet guests, manage calendars, coordinate travel, answer calls, and maintain databases with confidentiality and professionalism.

The role requires meticulous organization, multi-tasking, and proactive problem-solving to support firm leadership. Responsibilities include scheduling, document handling, conference room prep, expense reporting, event planning, and

Qualifications

• 5+ years of relevant work experience.
• Proficient in navigating CRM systems.
• Excellent phone etiquette and multi-line phone handling.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Manage calendars, schedule meetings, and coordinate with facilities and caterers.
• Arrange travel, hotels, and transportation.
• Greet clients and visitors with courtesy and enthusiasm.
• Answer and direct phone calls to the appropriate team member.
• Scan documents for electronic storage and assist with digital filing.
• Maintain contact management database and manage workflows.
• Prepare conference rooms and keep lobby, front desk, and breakroom orderly.
• Provide general office support including copying, filing, and errands.
• Manage office supplies and re-order as necessary.
• Coordinate maintenance of office equipment and supplies.
• Prepare agendas for monthly office team meetings.
• Manage and reconcile expense reports.
• Process communications per firm policies.
• Serve as main point of contact for CAPTRUST employees seeking assistance.
• Assist with client and employee events.
• Train new admin colleagues.
• Receive packages and respond via email per policies.
• Take on special projects as assigned.

Skills

CRM systems

Phone skills

MS Teams

MS Office

Tools

Microsoft Teams

MS Office Suite

Job description

CAPTRUST is looking for a Senior Administrative Assistant to provide high-level administrative support in a Dallas office. You will greet guests, manage calendars, coordinate travel, answer calls, and maintain databases with confidentiality and professionalism.

The role requires meticulous organization, multi-tasking, and proactive problem-solving to support firm leadership. Responsibilities include scheduling, document handling, conference room prep, expense reporting, event planning, and