Senior Executive Administrative Assistant

Meraki Talent; Chicago (IL); On-site; USD 70,000 - 110,000; Full time

Job summary

Meraki Talent is seeking a Senior Executive Administrative Assistant in Chicago to support the Founding Partner at a leading private equity firm. The role focuses on complex travel coordination and expense management with room to expand responsibilities over time.

The ideal candidate is polished, proactive, and excels at managing high-level administrative tasks with discretion and superior organizational skills.

Qualifications

• Proven experience in an administrative role managing travel and expenses.
• Excellent communication and interpersonal skills.
• Discretion, sound judgement and ability to handle confidential information.
• Polished, proactive EA/Administrative professional with high attention to detail.

Responsibilities

• Coordinate complex and frequently changing domestic and international travel arrangements.
• Prepare and submit multiple complex expense reports.
• Draft correspondence and thank-you letters.
• Arrange ground transportation for meetings, travel and events.
• Support coordination of key events, including advisory board and investor meetings.
• Maintain databases, contacts and information accurately.
• Manage an organized and accessible filing system.
• Screen calls and communicate professionally with stakeholders at all levels.

Skills

Travel coordination

Expense management

Drafting correspondence

Screening calls

Communication

Discretion

Organizational skills

Proactive/adaptable

Tools

RAMP

Job description

Senior Executive Administrative Assistant

Private Equity

Chicago

We’re working with a leading private equity firm in Chicago to appoint an Executive Administrative Assistant to support the Founding Partner.

This is an opportunity for a polished, proactive EA/Administrative professional who thrives on managing complexity and keeping everything running seamlessly behind the scenes. Initially this role will be heavily focused on complex, heavy travel coordination and expense management and reporting, with scope to expand responsibilities over time.

Key responsibilities include:

• Coordinating complex and frequently changing domestic and international travel arrangements
• Preparing and submitting multiple complex expense reports
• Drafting correspondence and thank-you letters
• Arranging ground transportation for meetings, travel and events
• Supporting the coordination of key events, including advisory board and investor meetings
• Maintaining databases, contacts and information accurately
• Managing an organised and accessible filing system
• Screening calls and communicating professionally with stakeholders at all levels
• Proven experience in an administrative role managing travel and expenses
• Experience with RAMP is preferred but not essential
• Exceptional organisation, attention to detail and follow-through
• Excellent communication and interpersonal skills
• Discretion, sound judgement and the ability to handle confidential information
• Someone proactive, adaptable and comfortable working with minimal direction