Senior Executive Administrative Assistant

Talentify; Chicago (IL); On-site; USD 34,440,000 - 72,104,000; Full time

Job summary

Bank of America is seeking an experienced senior administrative assistant to support 6-8 Bands 2-3 employees, coordinate calendars, travel, and executive communications. The role requires 3-5 years at the senior management level and advanced MS Office skills; familiarity with Workday, Concur, and other systems is expected.

This position is on-site with a focus on professionalism, tact, and discretion in handling sensitive information.

Qualifications

• 3-5 years of experience providing administrative support at the senior management level.
• Significant time management, multi-tasking and prioritization skills.
• Strong written and verbal communication; interface with Senior Executives.
• Advanced skills in Outlook and MS Office (Teams, Excel, Word, PowerPoint, OneNote, Visio).
• Experience using CoPilot and other AI tools.
• Knowledge of Bank of America systems including Workday, Concur, GEP Smart, TechDirect, Flagscape, ACR, ARM; Concur or similar travel/expenses experience.

Responsibilities

• Communicates with executives and line management to gather and convey relevant information.
• Answers manager's phone line, documents messages, and handles calls with appropriate judgment.
• Manages the calendar of multiple executives and resolves conflicts professionally.
• Arranges travel arrangements, expense reports, meetings, and appointments.
• Prepares meeting minutes and related documents; assists with correspondence and forms.

Skills

Attention to Detail

Oral Communications

Planning

Event Planning

Office Administration

Problem Solving

Administrative Services

Customer Focus

Facilities Management

Tools

Workday

Concur

GEP Smart

TechDirect

Flagscape

ACR

ARM

Job description

Bank of America is seeking an experienced senior administrative assistant to support 6-8 Bands 2-3 employees, coordinate calendars, travel, and executive communications. The role requires 3-5 years at the senior management level and advanced MS Office skills; familiarity with Workday, Concur, and other systems is expected.

This position is on-site with a focus on professionalism, tact, and discretion in handling sensitive information.