Senior Executive Admin to VP of Operations

Core-mark Holding; Honolulu (HI); On-site; USD 44,083 - 67,502; Full time

Benefits offered by this job

Annual cash bonus

401(k) match

Stock contribution

Tuition reimbursement

Paid holidays

Job summary

Woodward Diversity, Inclusion & Belonging is seeking an Executive Administrative Assistant to support the VP of Operations. The role requires handling complex calendars, drafting memos, coordinating group communications, and liaising with departments, clients, and investors.

International travel may be involved. The ideal candidate has 5+ years of executive support experience, excellent organizational skills, and the ability to work independently across demanding priorities while maintaining

Qualifications

• U.S. high school diploma required; continued education, training, or certifications preferred.
• 5+ years of experience supporting executive level management.
• Ability to manage complex calendars and communications with minimal supervision.
• Excellent written and verbal communication; professional discretion essential.
• Wamiliarity with travel coordination and handling confidential information.

Responsibilities

• Advance executive administrative duties, including preparing memos, letters, reports, and confidential documentation.
• Coordinate and distribute group communications and announcements.
• Maintain the complex calendar of top executives.
• Represent and support senior executives as liaison between departments, key clients, and external customers; may support international customers.

Skills

Executive support

Calendar management

Communication

Time management

Liaison between teams

Education

High school diploma

Tools

Online travel management system

Job description

Woodward Diversity, Inclusion & Belonging is seeking an Executive Administrative Assistant to support the VP of Operations. The role requires handling complex calendars, drafting memos, coordinating group communications, and liaising with departments, clients, and investors.

International travel may be involved. The ideal candidate has 5+ years of executive support experience, excellent organizational skills, and the ability to work independently across demanding priorities while maintaining