Administrative Associate — RF Accelerator Division (Hybrid)

SLAC National Accelerator Laboratory; Menlo Park (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

SLAC National Accelerator Laboratory in Menlo Park seeks an experienced administrative assistant to support the RF Accelerator Research Division (RFAR). The role will handle division-level priorities, scheduling, travel, and document preparation while coordinating with vendors and leadership.

The position emphasizes strong organizational, communication, and budgeting skills, with the first 3 months onsite and potential to convert to hybrid work (3 days onsite).

Qualifications

• High school diploma with four years of administrative experience.
• Advanced computer skills with office software and email applications.
• Proven ability to follow through and complete projects.
• Excellent organizational skills and attention to detail.
• Excellent strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.

Responsibilities

• Act on behalf of supervisor to establish priorities and resolve admin problems.
• Schedule, organize and oversee conferences, seminars, and events, including vendor coordination and budgeting.
• Draft documents for presentations, course handouts, grants, conferences, seminars, and reports; edit and fact-check as needed.
• Plan calendars, arrange travel in compliance with policies.
• Create complex reports and spreadsheets using specialized software.
• Manage budget statements and financial transactions; assist with vendor selection.
• Oversee office moves and renovations.

Skills

Advanced computer skills

Organizational skills

Verbal and written communication

Customer service

Prioritization & multitasking

Initiative & ownership

Education

High school diploma

Tools

Microsoft 365 Suite

Slack

PeopleSoft

Adobe Sign

Job description

SLAC National Accelerator Laboratory in Menlo Park seeks an experienced administrative assistant to support the RF Accelerator Research Division (RFAR). The role will handle division-level priorities, scheduling, travel, and document preparation while coordinating with vendors and leadership.

The position emphasizes strong organizational, communication, and budgeting skills, with the first 3 months onsite and potential to convert to hybrid work (3 days onsite).