RF Accelerator Research Admin Lead

Stanfordlivetickets; Menlo Park (CA); Hybrid; USD 52,000 - 72,000; Full time

Job summary

SLAC National Accelerator Laboratory in Menlo Park, CA, seeks an Administrative Assistant for the RF Accelerator Research Division (RFAR). The role supports division leadership, with the first 3 months onsite and potential to convert to a hybrid arrangement (3 days onsite).

Your responsibilities include coordinating division initiatives, scheduling meetings, managing calendars, coordinating travel, and liaising with internal and external partners.

Qualifications

• Four years of administrative experience or a combination of education and relevant experience.
• Advanced computer skills with office software and email applications.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication abilities.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and own projects.

Responsibilities

• Coordinate division-level initiatives, research background information for meetings, and schedule internal and external meetings.
• Act on behalf of department heads to set priorities and resolve administrative issues.
• Plan and manage conferences, seminars, and events, including vendor coordination and budgeting for materials.
• Schedule calendars, resolve conflicts, and assist with travel requests and reimbursements in line with policies.
• Coordinate routine maintenance, office moves, and minor renovations as needed.
• Serve as the primary administrative knowledge hub, guiding staff on SLAC processes and coordinating with other departments.
• Execute other duties as assigned.

Skills

Administrative experience

Advanced computer skills

Organizational skills

Written and verbal communication

Customer service

Calendar management

Travel reimbursements

Education

High school diploma or equivalent

Tools

Microsoft 365 Suite

Slack

PeopleSoft

Adobe Sign

Job description

SLAC National Accelerator Laboratory in Menlo Park, CA, seeks an Administrative Assistant for the RF Accelerator Research Division (RFAR). The role supports division leadership, with the first 3 months onsite and potential to convert to a hybrid arrangement (3 days onsite).

Your responsibilities include coordinating division initiatives, scheduling meetings, managing calendars, coordinating travel, and liaising with internal and external partners.