Senior Executive Admin — Calendar & Operations

TEKsystems; Cupertino (CA); On-site; USD 61,000 - 68,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan – Pre-tax and R

Life Insurance (Voluntary Life & AD&D)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Paid Time Off

Job summary

TEKsystems is seeking an Executive Admin to provide calendar and executive support for senior leaders in Cupertino. This role includes high-visibility scheduling, meeting coordination, travel assistance, and liaison with internal and external guests.

The position requires 5+ years of executive admin experience, exceptional communication, discretion, and the ability to manage complex calendars and events. Onsite work is required 3–5 days per week in Cupertino, CA.

Qualifications

• 5+ years of executive admin experience supporting VP-level or above, tech industry preferred.
• Experience managing highly complex calendars and proactively resolving scheduling conflicts.
• Experience planning, managing, and executing large events.
• Outstanding written and verbal communication skills.
• Discretion and sound judgment handling confidential information.
• Ability to stay calm under pressure and adjust priorities quickly.
• AA or BS degree preferred.

Responsibilities

• Provide strategic support for up to 2 leaders with demanding schedules and high impact and globally visible interactions; calendar management, meeting coordination, travel support, and liaising with senior guests.
• Serve as a central point of contact for team operational needs; support process development, hardware and supply management, team communications, and space management.
• Exhibit flexibility, strategic thinking, and strong problem-solving skills to navigate support needs.
• Support peer admin consultants.
• Plan, execute, and support team off-sites and events.
• Build strong working relationships with leaders and their teams.
• Collaborate with globally distributed admin and functional teams.
• Be onsite at our office at least 3 days per week and up to 5 days per week depending on business needs.

Skills

Calendar management

Executive support

Strategic planning

High touch coordination

Discretion

Communication

Problem solving

Cross-functional collaboration

Education

AA or BS degree preferred

Tools

Apple Calendar

Apple Numbers

Job description

TEKsystems is seeking an Executive Admin to provide calendar and executive support for senior leaders in Cupertino. This role includes high-visibility scheduling, meeting coordination, travel assistance, and liaison with internal and external guests.

The position requires 5+ years of executive admin experience, exceptional communication, discretion, and the ability to manage complex calendars and events. Onsite work is required 3–5 days per week in Cupertino, CA.