Senior Executive Assistant to C-Suite — Calendar & Ops Lead

Apptronik; Sunnyvale (CA); On-site; USD 110,000 - 150,000; Full time

Job summary

Apptronik is seeking a Senior Executive Assistant to provide on-site support for the Chief Product Officer, Chief Commercial Officer, and VP of Software in Sunnyvale, CA. The role entails heavy calendar management, end-to-end meeting logistics, and driving the executive operating rhythm with staff meetings and cadence planning.

The ideal candidate will have 8+ years of Executive Assistant experience in fast-moving tech environments, superior communication, discretion, and a proven ability to

Qualifications

• 8+ years of progressive Executive Assistant experience supporting C-suite executives
• Bachelor’s degree preferred or equivalent experience
• Proven ability to manage complex calendars and meeting logistics across multiple time zones

Responsibilities

• Manage complex multi-time zone calendars for assigned executives with proactive conflict resolution
• Coordinate on-site meeting logistics, including room booking, AV setup, and day-of support
• Schedule staff meetings, leadership touchpoints, and recurring execution cadences
• Own end-to-end planning of staff offsites, including agendas, rooms, catering, and follow-ups
• Process expense reporting via SAP Concur with accurate allocations and receipts

Skills

Calendar management

Meeting coordination

Administrative support

Discretion

Communication

Prioritization

Multi-time zone scheduling

Executive support

Education

Bachelor's degree preferred

Tools

SAP Concur

Google Workspace

Slack

Zoom

Job description

Apptronik is seeking a Senior Executive Assistant to provide on-site support for the Chief Product Officer, Chief Commercial Officer, and VP of Software in Sunnyvale, CA. The role entails heavy calendar management, end-to-end meeting logistics, and driving the executive operating rhythm with staff meetings and cadence planning.

The ideal candidate will have 8+ years of Executive Assistant experience in fast-moving tech environments, superior communication, discretion, and a proven ability to