Senior Executive Admin Assistant — Hybrid, Talent Management

The Planet Group; Framingham (MA); Hybrid; USD 55,000 - 75,000; Part time

Job summary

The Planet Group is seeking an experienced Administrative Assistant - Senior for a 1-year W2 contract (36.25 hours/week) in a hybrid role based in Farmington, MA, with in-office days on Tue and Wed. The role supports a VP and two AVPs in Global Talent Management, handling confidential information and complex scheduling in a fast-paced corporate setting.

candidates should have 7+ years of administrative experience, strong MS Office skills (PowerPoint, Excel, Outlook, Word), and excellent

Qualifications

• 7+ years of administrative experience, with emphasis on executive support
• Experience in a corporate setting is required
• Excellent organizational and communication skills with strong attention to detail
• Proficient in MS Office (PowerPoint, Excel, Outlook, Word) and calendar management
• Ability to handle confidential information and thrive in a busy environment
• Must be a team player willing to learn and adapt

Responsibilities

• Schedules and maintains multiple calendars of appointments and meetings
• Supports and monitors ongoing HR and Talent program processes for consistent execution
• Coordinates travel itineraries and processes expenses
• Responds to questions and research information, interfacing with diverse customers
• Engages appropriate associates from other departments to resolve issues
• Provides guidance and training to other admins as needed
• Analyzes operating practices and updates procedures accordingly
• Organizes files, records systems, and office layout
• Oversees administrative projects and meetings logistics
• Manages department payroll and timekeeping
• Provides back-up support to other admins
• Manages documents and spreadsheets
• Acts as proxy for systems as needed
• Supports meetings, training and conferences with prep and logistics
• Participates in department initiatives and team events

Skills

Executive support

Calendar management

Travel coordination

Microsoft Office

Communication skills

Confidentiality

Multitasking

Team player

HR interest

Tools

PowerPoint

Excel

Outlook

Word

Job description

The Planet Group is seeking an experienced Administrative Assistant - Senior for a 1-year W2 contract (36.25 hours/week) in a hybrid role based in Farmington, MA, with in-office days on Tue and Wed. The role supports a VP and two AVPs in Global Talent Management, handling confidential information and complex scheduling in a fast-paced corporate setting.

candidates should have 7+ years of administrative experience, strong MS Office skills (PowerPoint, Excel, Outlook, Word), and excellent