Senior Administrative Assistant

The Planet Group; Framingham (MA); Hybrid; USD 55,000 - 75,000; Part time

Job summary

The Planet Group is seeking an experienced Administrative Assistant - Senior for a 1-year W2 contract (36.25 hours/week) in a hybrid role based in Farmington, MA, with in-office days on Tue and Wed. The role supports a VP and two AVPs in Global Talent Management, handling confidential information and complex scheduling in a fast-paced corporate setting.

candidates should have 7+ years of administrative experience, strong MS Office skills (PowerPoint, Excel, Outlook, Word), and excellent

Qualifications

• 7+ years of administrative experience, with emphasis on executive support
• Experience in a corporate setting is required
• Excellent organizational and communication skills with strong attention to detail
• Proficient in MS Office (PowerPoint, Excel, Outlook, Word) and calendar management
• Ability to handle confidential information and thrive in a busy environment
• Must be a team player willing to learn and adapt

Responsibilities

• Schedules and maintains multiple calendars of appointments and meetings
• Supports and monitors ongoing HR and Talent program processes for consistent execution
• Coordinates travel itineraries and processes expenses
• Responds to questions and research information, interfacing with diverse customers
• Engages appropriate associates from other departments to resolve issues
• Provides guidance and training to other admins as needed
• Analyzes operating practices and updates procedures accordingly
• Organizes files, records systems, and office layout
• Oversees administrative projects and meetings logistics
• Manages department payroll and timekeeping
• Provides back-up support to other admins
• Manages documents and spreadsheets
• Acts as proxy for systems as needed
• Supports meetings, training and conferences with prep and logistics
• Participates in department initiatives and team events

Skills

Executive support

Calendar management

Travel coordination

Microsoft Office

Communication skills

Confidentiality

Multitasking

Team player

HR interest

Tools

PowerPoint

Excel

Outlook

Word

Job description

Job Title: Administrative Assistant - Senior

Location: Hybrid – Farmington, MA (Tuesday and Wednesday in office)

Duration: One year contract with the potential to extend – W2 Contract (36.25 hours per week)

Position Overview

The Executive Administrative Assistant will support a VP and two AVPs for Global Talent Management. This position is hybrid in office and requires office days that align with the team. This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices. Independently ensures office systems and divisional procedures, policies and practices are administered effectively. Interfaces with a variety of internal and external Associates and customers who work on a variety of issues which require tact, diplomacy and confidentiality.

• Biggest skillset is looking for problem solving abilities. Flexibility is need
• Looking for candidates from larger organizations
• The contractor who will be onsite, will be responsible for office management, i.e - scheduling lunches
• Choosing top 5 candidates for the manager to review

Key Qualifications

Who We Are Looking For: You.

• 7 plus years of administrative experience; with an emphasis on executive administrative experience
• Administrative experience in a corporate setting required
• Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast‑paced environment
• Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
• Excellent communication manner, solid written and verbal communication skills and be customer service oriented
• Able to effectively manage confidential and sensitive information
• Must thrive in a very busy atmosphere
• Proven success of juggling many things at one time and ability to shift gears and prioritize
• Willingness to learn, take direction well and be a team player
• Interest in Human Resources is a plus
• Ability to focus and get the job done while avoiding distractions
• Former experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses critical
• Strong ability to build relationships and collaborate with team members and other admins
• Great at being resourceful and leveraging relationships to problem solve

Responsibilities

• Schedules and maintains multiple calendars of appointments and meetings
• Supports and monitors the on‑going administration of HR and Talent program processes to ensure consistent and timely execution
• Coordinates travel itineraries and process expenses
• Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature
• Involves appropriate Associates from other departments or divisions to resolve issues.
• May provide functional guidance and training to other Associates within department and across the Corporate functions, as needed
• Analyses operating practices and creates/revises systems and procedures as necessary
• Organizes and maintains files, record keeping systems, and office layout
• Oversees and monitors administrative projects. Performs other duties as required or directedOrganizes meetings (Catering, Booking Rooms, Follow up, etc.)
• Manage and administer department payroll and timekeeping
• Back‑up Support to other Admins
• Manages and administers various documents and spreadsheets
• Acts as Proxy for certain systems as needed
• Support meetings, training and conferences with prep and logistics needs
• Plans and participates in department initiatives such as department summits, all hands meetings, leadership offsites, and team building events

HM Meeting Notes

• One year contract with the potential to extend
• Hybrid - Tues and Wed in office
• 7 plus years of administrative experience; with an emphasis on executive administrative experience
• Choosing top 5 candidates for the manager to review
• Ability to manage multiple calendars, reporting and expense management
• Looking for candidates from larger organizations
• The contractor who will be onsite, will be responsible for office management, i.e - scheduling lunches
• Biggest skillset is looking for problem solving abilities. Flexibility is need