Senior Exec Admin | Calendar & Travel Strategist

Ediscovery; United States; Hybrid; USD 70,000 - 100,000; Full time

Job summary

Casepoint is seeking an Executive Administrator to provide high-quality administrative and operational support to the Executive Leadership Team in a fast-paced environment. The role manages complex calendars, travel, and expenses while coordinating meetings and events across the organization.

The ideal candidate has 5–8 years of executive administration experience and a relevant bachelor’s degree. The position supports cross-functional teams and external partners, ensuring confidentiality and

Qualifications

• 5–8 years of executive administration/executive support experience.
• Bachelor’s degree in a related field preferred; equivalent experience considered.

Responsibilities

• Provide day-to-day administrative support to Executive Leadership Team while balancing priorities and deadlines.
• Manage complex executive calendars and coordinate meetings, invitations, scheduling, spaces, and virtual details.
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, itineraries, and changes.
• Prepare, submit, and track expense reports according to policies and timelines.
• Plan and coordinate leadership meetings, team gatherings, company events, and executive-sponsored activities.
• Coordinate with internal teams and external partners regarding schedules, logistics, and follow-up.
• Prepare meeting materials, agendas, itineraries, and administrative documentation.
• Handle confidential executive communications and information with discretion.
• Identify calendar conflicts and logistical challenges and resolve proactively.
• Ensure executives have necessary materials and information when needed.
• Improve administrative processes and ways of working for efficiency.
• Provide professional coordination for employees, customers, candidates, partners, and other stakeholders.

Skills

Executive calendar management

Domestic and international travel

Expense administration

Meeting and event coordination

Confidential information handling

Cross-functional coordination

Stakeholder service

Administrative process improvement

Education

Bachelor's degree in Business Administration, Communications, Management, or related field

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Excel

PowerPoint

Job description

Casepoint is seeking an Executive Administrator to provide high-quality administrative and operational support to the Executive Leadership Team in a fast-paced environment. The role manages complex calendars, travel, and expenses while coordinating meetings and events across the organization.

The ideal candidate has 5–8 years of executive administration experience and a relevant bachelor’s degree. The position supports cross-functional teams and external partners, ensuring confidentiality and