Executive Administrator

Ediscovery; United States; Hybrid; USD 70,000 - 100,000; Full time

Job summary

Casepoint is seeking an Executive Administrator to provide high-quality administrative and operational support to the Executive Leadership Team in a fast-paced environment. The role manages complex calendars, travel, and expenses while coordinating meetings and events across the organization.

The ideal candidate has 5–8 years of executive administration experience and a relevant bachelor’s degree. The position supports cross-functional teams and external partners, ensuring confidentiality and

Qualifications

• 5–8 years of executive administration/executive support experience.
• Bachelor’s degree in a related field preferred; equivalent experience considered.

Responsibilities

• Provide day-to-day administrative support to Executive Leadership Team while balancing priorities and deadlines.
• Manage complex executive calendars and coordinate meetings, invitations, scheduling, spaces, and virtual details.
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, itineraries, and changes.
• Prepare, submit, and track expense reports according to policies and timelines.
• Plan and coordinate leadership meetings, team gatherings, company events, and executive-sponsored activities.
• Coordinate with internal teams and external partners regarding schedules, logistics, and follow-up.
• Prepare meeting materials, agendas, itineraries, and administrative documentation.
• Handle confidential executive communications and information with discretion.
• Identify calendar conflicts and logistical challenges and resolve proactively.
• Ensure executives have necessary materials and information when needed.
• Improve administrative processes and ways of working for efficiency.
• Provide professional coordination for employees, customers, candidates, partners, and other stakeholders.

Skills

Executive calendar management

Domestic and international travel

Expense administration

Meeting and event coordination

Confidential information handling

Cross-functional coordination

Stakeholder service

Administrative process improvement

Education

Bachelor's degree in Business Administration, Communications, Management, or related field

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Excel

PowerPoint

Job description

Job Information

• Job Title: Executive Administrator
• Job Family: Executive Administration
• Level: Professional

This position is eligible for remote work; however, the successful candidate must reside within commuting distance of the Tysons, VA area and be available to attend occasional in-person meetings, team events, and collaborative working sessions as business needs require.

Role Purpose

The Executive Administrator provides high-quality administrative and operational support to members of the Executive Leadership Team, helping executives manage competing priorities and remain focused on the organization's highest-impact work. The role coordinates complex calendars, travel, expenses, meetings, events, materials, and day-to-day administrative activities in a fast-moving environment.

The Executive Administrator works across the organization and with external partners to coordinate schedules, logistics, communications, and follow-up activities. Through strong organization, proactive problem solving, and attention to detail, this role helps create an efficient and consistent operating experience for executives and the stakeholders who interact with them.

Key Responsibilities

• Provide day-to-day administrative support to members of the Executive Leadership Team while balancing multiple priorities and deadlines.
• Manage complex executive calendars and coordinate meetings, invitations, scheduling, meeting spaces, logistics, and virtual meeting details.
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, itineraries, and travel changes.
• Prepare, submit, and track executive expense reports accurately and according to established policies and timelines.
• Plan and coordinate leadership meetings, team gatherings, company events, and other executive-sponsored activities from initial planning through execution.
• Coordinate with internal teams, external partners, vendors, and other contacts regarding schedules, logistics, and follow-up activities.
• Prepare meeting materials, agendas, itineraries, and other administrative documentation.
• Handle executive communications and business information with appropriate confidentiality and discretion.
• Proactively identify calendar conflicts, logistical challenges, changing priorities, and administrative needs and work toward practical resolutions.
• Ensure executives have appropriate materials and administrative information available when needed.
• Help improve administrative processes and ways of working that increase Executive Leadership Team efficiency and effectiveness.
• Provide responsive and professional coordination for employees, customers, candidates, partners, vendors, and other stakeholders interacting with executive leadership.

Experience and Qualifications

• Typically requires 5–8 years of relevant experience in executive administration, executive support, administrative operations, business operations, or a related discipline, including experience supporting senior or executive-level leaders.
• Bachelor's degree in Business Administration, Communications, Management, or a related field preferred; equivalent combination of education and relevant professional experience may be considered.

Scope & Impact

• Ownership: Owns assigned executive calendars, meeting coordination, travel administration, expense processing, executive materials, event logistics, administrative documentation, and day-to-day administrative support activities. Proactively identifies administrative and logistical needs and helps improve processes that enable the Executive Leadership Team to operate effectively.
• Key Partners: Executive Leadership Team members, People/HR, Finance, Sales, Marketing, Legal, IT, other business teams, external vendors, partners, venues, and executive contacts.
• Decision-Making: Independently manages administrative priorities and addresses scheduling conflicts, logistical challenges, and changing requirements within the role's scope. Uses judgment when coordinating competing priorities and handling confidential or sensitive business information.
• Organizational Impact: Directly supports Executive Leadership Team effectiveness by providing the coordination, information, and logistical support leaders need to use their time effectively. The role also helps create a consistent and well-organized experience for internal and external stakeholders interacting with executive leadership.

Success Measures

• Executive calendars, travel arrangements, and expense reports are accurate and completed on schedule.
• Leadership meetings and events are effectively coordinated, with logistical requirements addressed proactively.
• Scheduling conflicts and changing priorities are resolved quickly and communicated clearly.
• Executive leaders have necessary administrative information and materials available when needed.
• Employees, customers, candidates, partners, vendors, and other stakeholders receive responsive and professional coordination.
• Administrative processes become increasingly efficient, consistent, and scalable.

Skills & Competencies

Technical Skills

• Executive calendar management
• Domestic and international travel coordination
• Expense administration and tracking
• Meeting and event coordination
• Microsoft Outlook and Teams
• Microsoft Word, Excel, and PowerPoint
• Administrative documentation
• Executive meeting logistics
• Scheduling and priority management
• Administrative process improvement

Functional Knowledge

• Executive administration
• Calendar and schedule management
• Travel administration
• Expense management
• Meeting and event logistics
• Executive communications support
• Confidential information handling
• Cross-functional coordination
• Stakeholder service
• Administrative process improvement

About Casepoint:

Casepoint empowers government agencies and enterprises to discover, secure, and activate defensible insights with confidence across their most critical legal, regulatory, and compliance workflows. From global enterprises to major federal agencies, including the Department of War, organizations rely on Casepoint to unify legal hold, eDiscovery, investigations, FOIA, regulatory, and compliance response together in one secure platform.

Built on an award-winning, cloud-native foundation with FedRAMP™ High and DOD Impact Levels 5 (IL5) and 6 (IL6) authorizations, Casepoint combines purpose-built workflows with transparent, auditable AI and advanced analytics to help teams move faster, reduce risk, and maintain control under scrutiny. Through long-term partnership and responsive support, Casepoint works alongside customers to strengthen operations over time, ensuring lasting control, custody, and confidence in their data. For more information, visit www.casepoint.com.

Casepoint is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected characteristic.