Senior Events Manager - Hybrid for Federal Programs

M&C Saatchi World Services; Washington (District of Columbia); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid working environment

Medical plans

Dental and vision coverage

Paid time off & holidays

401(k) with employer match

Gym membership reimbursement

Mental health support

Job summary

M+C Saatchi World Services US is seeking a highly organized Senior Event Manager to lead planning, coordination, and execution of virtual, hybrid, and in-person events across federal programs. You’ll collaborate with communications, stakeholder engagement, creative, and program teams to deliver high-quality experiences that advance mission objectives.

The role requires strong project management, stakeholder coordination, and communications skills, with a focus on delivering seamless event

Qualifications

• Experience planning and managing conferences, workshops, stakeholder engagements, executive events, training programs, or large-scale organizational events.
• Strong project management and organizational skills with the ability to manage multiple priorities, stakeholders, and deadlines simultaneously.
• Experience developing event books, run-of-show documents, briefing materials, participant biographies, and event logistics plans.
• Experience leveraging digital event technologies, virtual engagement platforms, and AI-enabled tools to enhance event delivery and audience experiences.
• Curiosity in technology landscape and how AI is changing communications.
• Excellent written, verbal, and interpersonal communication skills.
• Strong stakeholder-management and relationship-building abilities.
• Experience coordinating vendors, venues, production teams, speakers, and event participants.
• Ability to anticipate challenges, proactively solve problems, and remain calm under pressure during live events.
• Strong attention to detail and commitment to delivering high-quality event experiences.
• Experience managing budgets, schedules, logistics, and operational requirements across multiple projects.
• Familiarity with virtual event platforms, registration systems, audiovisual production, and hybrid event technologies.
• Experience collaborating across communications, stakeholder engagement, creative, account, and program management teams.
• Experience supporting federal government, public affairs, international development, or mission-driven programs is preferred.
• Ability to obtain and maintain a U.S. Government security clearance, as required by the position.
• Degree or relevant experience in Event Management, Communications, Hospitality, Marketing, Public Affairs, or a related field preferred.

Responsibilities

• Lead the planning, coordination, and execution of virtual, in-person, and hybrid events that support communications, outreach, and stakeholder engagement objectives.
• Develop comprehensive event plans, timelines, logistics schedules, and execution strategies that ensure successful delivery from concept through completion.
• Create and maintain event books, run-of-show documents, briefing materials, participant biographies, talking points, logistics guides, and executive support materials.
• Coordinate speaker, participant, and stakeholder engagement activities, including scheduling, communications, travel logistics, briefing packets, and event preparation.
• Manage venue selection, room layouts, audiovisual requirements, technical support, catering, registration processes, and event operations.
• Oversee attendee communications, registration management, guest tracking, and participant experience throughout the event lifecycle.
• Collaborate with communications, creative, and stakeholder engagement teams to ensure branding, messaging, and content are effectively integrated into event experiences.
• Coordinate vendors, partners, production teams, and external stakeholders to ensure all event requirements are met.
• Monitor event budgets, timelines, and resource allocations while proactively identifying and resolving risks and logistical challenges.
• Provide real-time event management support, troubleshooting issues and ensuring seamless execution during live events.
• Prepare post-event reports, performance summaries, lessons learned, and recommendations to support continuous improvement efforts.
• Ensure all event materials, communications, and experiences comply with accessibility requirements, organizational standards, and client expectations.
• Support high-priority executive engagements, leadership events, and mission-critical stakeholder activities as required.

Skills

Event planning

Project management

Stakeholder coordination

Communications

Virtual/hybrid events

Budget management

Logistics planning

Vendor coordination

Accessibility compliance

AI in events

Education

Degree or relevant experience in Event Management, Communications, Hospitality, Marketing, Public Affairs, or a related field

Tools

AI-enabled tools

Virtual event platforms

Job description

M+C Saatchi World Services US is seeking a highly organized Senior Event Manager to lead planning, coordination, and execution of virtual, hybrid, and in-person events across federal programs. You’ll collaborate with communications, stakeholder engagement, creative, and program teams to deliver high-quality experiences that advance mission objectives.

The role requires strong project management, stakeholder coordination, and communications skills, with a focus on delivering seamless event