Senior Event Project Manager – Hybrid/Remote

FIRST; New York (NY); Remote; USD 78,000 - 89,000; Full time

Benefits offered by this job

Medical, Dental & Vision (HDHP with HS

401(k)

Flexible Spending Accounts

Paid Time Off

Employee Assistance Program

Life, Disability & Pet Coverages

Wellness Stipend

Mobile Phone Allowance

Headspace access

Aura Identity Theft Protection

Discretionary Bonus Structure

Global Opportunities

Job summary

FIRST is a leading global brand experience agency seeking an experienced Project Manager to support clients with internal and client-facing events and conferences. You will oversee all aspects of event operations from briefing to post-event reconciliation, handling plans, collateral, registration, transportation, accommodations, entertainment, AV needs, webcasts, staging, and speaker coordination.

On-site travel for domestic or international events is required when needed.

Qualifications

• 5–7+ years’ event management experience, preferably in a corporate or financial environment.
• Experience in events, conferences, meeting and production management, including but not limited to C-level executive events, cocktail receptions and dinners, meetings and multi-day events.
• Experience in working with and managing senior clients
• Proficient with Microsoft Office applications such as PowerPoint and Excel
• Leadership/influencing/negotiation and decision-making skills
• Virtual event experience preferred – Webex and Zoom experience a plus
• Strong client management skills
• Strong oral and written communication skills

Responsibilities

• Full life-cycle planning and execution of multiple key events in a virtual, in-person and hybrid capacity
• Financial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting
• Sourcing, negotiating and managing site selections, contract management for venues and suppliers
• Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management
• Work seamlessly with key internal partners on event deliverables (i.e. Marketing for print and digital design and collateral elements, Production on Audio Visual, Event Technology team on web builds, data team on attendee management, Legal and Compliance as required, etc.)
• Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders
• Co-plan with colleagues and the client on larger scale programs; strong team player
• Ensure adherence to the client’s standards of operation and policies and that compliance and risk guidelines are followed
• Travel when applicable for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events
• Post event wrap up including final attendees, budget reconciliation, observations, as well as client debriefs for year over year improvements
• Share knowledge of best practices, new suppliers, services and venues

Skills

Event management

Client management

Project planning

Vendor negotiation

Microsoft Office

Travel readiness

Tools

Cvent

Webex

Zoom

Job description

FIRST is a leading global brand experience agency seeking an experienced Project Manager to support clients with internal and client-facing events and conferences. You will oversee all aspects of event operations from briefing to post-event reconciliation, handling plans, collateral, registration, transportation, accommodations, entertainment, AV needs, webcasts, staging, and speaker coordination.

On-site travel for domestic or international events is required when needed.