Hybrid Associate Project Manager — Global Brand Events

First Global Management Services, Inc.; New York (NY); Hybrid; USD 63,000 - 73,000; Full time

Benefits offered by this job

Medical, Dental & Vision including HDP

401(k)

Flexible Spending Accounts

Paid Time Off

Wellness Stipend

Mobile Phone Allowance

Headspace access

Aura Identity Protection

Discretionary Bonus

Global opportunities

Job summary

FIRST, a global brand experience agency, seeks an Associate Project Manager in New York. You will support virtual, in-person and hybrid events for high-touch clients, ensuring flawless execution across channels and stakeholders.

The role requires 2–4+ years of event management in corporate or financial environments, strong MS Office skills, and experience with Webex/Zoom and Cvent. Travel to sites domestically and abroad is expected.

Qualifications

• 2–4+ years’ event management experience, preferably in a corporate or financial environment.
• Proficient with Microsoft Office applications such as PowerPoint and Excel.
• Virtual event experience preferred – Webex and Zoom experience.

Responsibilities

• Full life-cycle planning and execution of multiple key events in a virtual, in-person and hybrid capacity.
• Financial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting.
• Sourcing, negotiating and managing site selections, contract management for venues and suppliers.
• Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management.
• Work seamlessly with key internal partners on event deliverables (i.e. Marketing for print and digital design and collateral elements, Production on Audio Visual, Event Technology team on web builds, data team on attendee management, Legal and Compliance as required, etc.)
• Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders (required)
• Ensure adherence to the client’s standards of operation and policies and that compliance and risk guidelines are followed
• Travel when applicable for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events
• Post event wrap up including final attendees, budget reconciliation, observations, as well as client debriefs for year over year improvements
• Track time spent to projects to accurately reflect the work being done
• Co-plan with colleagues and the client on larger scale programs; strong team player
• Share knowledge of best practices, new suppliers, services and venues
• IBD client-facing dinners, events, experiences, and ticketed events.

Skills

Project management

Budgeting

Vendor management

Client relations

MS Office

Virtual events

Cvent

Communication

Travel willingness

Tools

Webex

Zoom

Cvent

Job description

FIRST, a global brand experience agency, seeks an Associate Project Manager in New York. You will support virtual, in-person and hybrid events for high-touch clients, ensuring flawless execution across channels and stakeholders.

The role requires 2–4+ years of event management in corporate or financial environments, strong MS Office skills, and experience with Webex/Zoom and Cvent. Travel to sites domestically and abroad is expected.