Remote Event Project Manager – Hybrid & Global Travel

firstglobalmanagementservicesinc; New York (NY); Remote; USD 75.000 - 110.000; Vollzeit

Zusammenfassung

FIRST is a leading global brand experience agency seeking an experienced Project Manager to support client-facing events and conferences with full lifecycle delivery. You will manage plans, registrations, travel, venues, AV, and vendor coordination for virtual, in-person, and hybrid formats.

The role requires 5-7+ years in event management, strong communication, and the ability to lead cross-functional teams while traveling as needed for onsite execution.

Qualifikationen

• 5-7+ years' event management experience, preferably in a corporate or financial environment.
• Experience in events, conferences, meetings and production management, including C-level events and multi-day programs.
• Experience in working with and managing senior clients.
• Proficient with Microsoft Office applications such as PowerPoint and Excel.

Aufgaben

• Full life-cycle planning and execution of multiple key events in a virtual, in-person and hybrid capacity.
• Financial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting.
• Sourcing, negotiating and managing site selections, contract management for venues and suppliers.
• Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management.
• Work seamlessly with key internal partners on event deliverables (i.e. Marketing for print and digital design and collateral elements, Production on Audio Visual, Event Technology team on web builds, data team on attendee management, Legal and Compliance as required, etc.).
• Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders
• Co-plan with colleagues and the client on larger scale programs; strong team player
• Ensure adherence to the client's standards of operation and policies and that compliance and risk guidelines are followed
• Travel when applicable for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events
• Post event wrap up including final attendees, budget reconciliation, observations, as well as client debriefs for year over year improvements
• Share knowledge of best practices, new suppliers, services and venues

Kenntnisse

Event management

Client management

Leadership

Negotiation

Budget management

Project planning

Communication

Travel readiness

Tools

Microsoft Office (PowerPoint & Excel)

Jobbeschreibung

FIRST is a leading global brand experience agency seeking an experienced Project Manager to support client-facing events and conferences with full lifecycle delivery. You will manage plans, registrations, travel, venues, AV, and vendor coordination for virtual, in-person, and hybrid formats.

The role requires 5-7+ years in event management, strong communication, and the ability to lead cross-functional teams while traveling as needed for onsite execution.