Senior Event Operations Coordinator

Rtm-Business-Group; New York (NY); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Unlimited PTO

Flexible/Hybrid work model

Medical/dental/vision coverage

401K after 9 months of employment

Pre-tax commuter benefits

Travel to major cities (all expenses

Career growth opportunities

Job summary

RTM Business Group is seeking a Senior Event Operations Coordinator to join our Event Operations Team. The role involves planning, coordinating, and executing meetings and conferences while traveling nationally up to six times a year.

You’ll manage logistics, collaborate with vendors, and work closely with internal teams to produce collateral and follow-up activities. The ideal candidate is highly organized, communicates effectively, and can handle multiple projects under pressure.

Qualifications

• Bachelor's Degree and 1-2 years of experience in the Hospitality Industry (internship experience qualifies)
• Self-starter, extremely organized and detailed-oriented with a strong commitment to accuracy
• Must be proactive and have the ability to work under pressure
• Balance and prioritize multiple deadlines at once
• Exceptional follow-up and follow-through skills

Responsibilities

• Plan, coordinate and execute meetings, conferences, seminars, and special events
• Coordinate all phases of event logistics including layout, hotel rooming, transportation, AV, registration, on-site execution
• Travel nationally for up to 6 events, 4-5 days per event
• Collaborate with external vendors for AV, entertainment, lighting, and event supplies
• Create, monitor and manage event timelines and attendee profiles on Airtable
• Collaborate with internal teams to produce event collateral and follow-up activities
• Build and maintain relationships with a diverse network

Skills

Ability to travel

Highly organized

Detail-oriented

Excellent communication

Project management

Education

Bachelor's Degree in Hospitality or related

Tools

Airtable

CVENT

Alchemer

Adalo

Job description

Who We Are

RTM Business Group is a professional development conferences and events company working in EdTech, Healthcare, Government, Medical and Banking sectors. We partner with Fortune 1000 companies, catering specifically to the C-suite, providing curated content and peer-to-peer collaboration.

Our events are located in major cities throughout the country – LA, Austin, San Diego, Miami, Chicago, DC, etc.. Our team travels together which is a truly unique experience, different from “traditional” work travel, which in turn cultivates interdepartmental relationships and friendships that drive our collaborative culture.

About the Role

We're on the hunt for an enthusiastic, positive, and ambitious Senior Event Operations Coordinator to join our Event Operations Team! The ideal candidate loves to travel and meet new people, can simultaneously manage multiple projects, is an excellent communicator and is passionate about professional development/growth. Theywill manage the various event responsibilities and logistics associated with the planning, coordination, organizing and execution of all meetings and events.

Essential Duties and Responsibilities (other duties may be assigned)

• Responsible for the planning, coordinating and executing meetings, conferences, seminars, and special events.
• Coordinate all phases of event logistics through detailed communication including, but not limited to, meeting room lay-out, hotel rooming lists, transportation, AV equipment rental, event registration, on-site execution, etc.
• Travel nationally throughout the year for up to 6 events, 4-5 days per event.
• Work with external vendors on A/V, entertainment, lighting, event supplies, and other necessary event inventory.
• Create, monitor and manage event timelines and attendee profiles on Airtable.
• Work collaboratively with internal teams to produce event collateral, materials and follow-up activities.
• Build and maintain relationships with a diverse network of individuals and organizations.

What You Bring

• Ability to travel.
• Bachelor's Degree and 1-2 years of experience in the Hospitality Industry (internship experience qualifies)
• Self-starter, extremely organized and detailed-oriented with a strong commitment to accuracy
• Must be proactive and have the ability to work under pressure
• Balance and prioritize multiple deadlines at once
• Exceptional follow-up and follow-through skills
• Competency with technology and ability to learn new software and applications
• Ability to quickly learn new software and applications
• Professional telephone skills and writing skills for communication with attendeesExperience with Airtable, CVENT, Alchemer, or Adalo preferred.

We Take Care of You

• Unlimited PTO
• Flexible/Hybrid work model
• Medical/dental/vision coverage
• 401K after 9 months of employment
• Pre-tax commuter benefits
• Travel to major cities (all expenses paid)
• Opportunity for lateral and vertical movement within the company, inter/intra departmentally

Salary $60,000 - $70,000 base plus bonuses/incentives.

RTM Business Group, provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, national origin, age, disability, or any other federal, state, or local protected class.