Senior Event Operations Coordinator

RTM Business Group; New York (NY); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Unlimited PTO

Hybrid work

Medical/dental/vision

401K after 9 months

Pre-tax commuter benefits

Travel to major cities

Career growth opportunities

Job summary

RTM Business Group, a professional development conferences and events company, seeks a Senior Event Operations Coordinator to join our Event Operations Team. You will manage the planning, coordination, and execution of meetings and events while traveling nationally.

You will collaborate with vendors and internal teams, handle timelines and attendee profiles in Airtable, and ensure flawless on-site execution across multiple cities. A flexible/hybrid work arrangement is offered.

Qualifications

• Bachelor's Degree and 1-2 years hospitality experience.
• Excellent organizational skills with accuracy and detail.
• Willingness to travel nationally up to 6 events per year.
• Stay proactive and handle pressure while meeting deadlines.
• Strong written and verbal communication with attendees.

Responsibilities

• Plan, coordinate and execute meetings, conferences, and events.
• Oversee event logistics including room layouts, hotel lists, transport and AV.
• Travel nationally for up to 6 events, 4-5 days each.
• Collaborate with vendors on AV, entertainment, and supplies.
• Create and manage event timelines and attendee profiles in Airtable.
• Coordinate with internal teams for collateral and follow-up.

Skills

Willingness to travel

Excellent communication

Highly organized

Proactive

Multitasking

Tech-savvy

Education

Bachelor's Degree in Hospitality

1-2 years hospitality experience

Tools

Airtable

CVENT

Alchemer

Adalo

Job description

Who We Are

RTM Business Group is a professional development conferences and events company working in EdTech, Healthcare, Government, Medical and Banking sectors. We partner with Fortune 1000 companies, catering specifically to the C-suite, providing curated content and peer-to-peer collaboration.

Our events are located in major cities throughout the country – LA, Austin, San Diego, Miami, Chicago, DC, etc.. Our team travels together which is a truly unique experience, different from “traditional” work travel, which in turn cultivates interdepartmental relationships and friendships that drive our collaborative culture.

About the Role

We're on the hunt for an enthusiastic, positive, and ambitious Senior Event Operations Coordinator to join our Event Operations Team! The ideal candidate loves to travel and meet new people, can simultaneously manage multiple projects, is an excellent communicator and is passionate about professional development/growth. Theywill manage the various event responsibilities and logistics associated with the planning, coordination, organizing and execution of all meetings and events.

Essential Duties and Responsibilities (other duties may be assigned)

• Responsible for the planning, coordinating and executing meetings, conferences, seminars, and special events.
• Coordinate all phases of event logistics through detailed communication including, but not limited to, meeting room lay-out, hotel rooming lists, transportation, AV equipment rental, event registration, on-site execution, etc.
• Travel nationally throughout the year for up to 6 events, 4-5 days per event.
• Work with external vendors on A/V, entertainment, lighting, event supplies, and other necessary event inventory.
• Create, monitor and manage event timelines and attendee profiles on Airtable.
• Work collaboratively with internal teams to produce event collateral, materials and follow-up activities.
• Build and maintain relationships with a diverse network of individuals and organizations.

What You Bring

• Ability to travel.
• Bachelor's Degree and 1-2 years of experience in the Hospitality Industry (internship experience qualifies)
• Self-starter, extremely organized and detailed-oriented with a strong commitment to accuracy
• Must be proactive and have the ability to work under pressure
• Balance and prioritize multiple deadlines at once
• Exceptional follow-up and follow-through skills
• Competency with technology and ability to learn new software and applications
• Ability to quickly learn new software and applications
• Professional telephone skills and writing skills for communication with attendees
• Experience with Airtable, CVENT, Alchemer, or Adalo preferred.

We Take Care of You

• Unlimited PTO
• Flexible/Hybrid work model
• Medical/dental/vision coverage
• 401K after 9 months of employment
• Pre-tax commuter benefits
• Travel to major cities (all expenses paid)
• Opportunity for lateral and vertical movement within the company, inter/intra departmentally

Salary $60,000 - $70,000 base plus bonuses/incentives/uncapped commission. Year one total compensation expectations: $75,000 - $100,000 and in year two, OTE's could eclipse 100k.

RTM Business Group, provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, national origin, age, disability, or any other federal, state, or local protected class.