Senior Event Executive, Hospitality

Octagon; Charlotte (NC); Hybrid; USD 50,000 - 58,000; Full time

Job summary

A leading company in sports and entertainment is seeking a Senior Event Executive to manage high-end hospitality programs. The role involves planning, logistics, and client interaction, offering a dynamic work environment with opportunities for growth. Ideal candidates are organized, detail-oriented, and passionate about creating memorable experiences.

Benefits

Unlimited PTO

Health Insurance Options

Parental Leave

401(k) with Company Match

Employee Stock Purchase Plan

Mental Health Resources

Diversity Initiatives

Personal Development Programs

Qualifications

• Highly organized and detail-oriented with excellent interpersonal skills.
• Proactive self-starter capable of managing multiple projects.

Responsibilities

• Plan and execute high-end hospitality programs for events.
• Manage online guest registration and support logistics.
• Create personalized itineraries and report on event results.

Skills

Organizational Skills

Problem Solving

Interpersonal Skills

Attention to Detail

Team Collaboration

Education

3 years of related experience in hospitality or event management

Tools

Microsoft Office Suite

Job description

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THE JOB / Senior Event Executive, Hospitality

EXPERIENCES / Responsible for planning and executing high-end hospitality programs for our brand partners at experiential events in sports and entertainment.

• Our headquarters is in Stamford, CT, but the location of this position can be flexible with a priority given to candidates open to hybrid work (2-3 days week in office) in one of our office locations - Stamford, CT, New York, NY, Charlotte, NC, Los Angeles, CA, Chicago, IL, or Atlanta, GA.

We are currently seeking an enthusiastic and highly motivated Senior Event Executive to assist in the development and execution of hospitality hosting programs for one of our key clients in home improvement. You will support multiple high-end B2B hosting programs through pre-event communication, online registration management, on-site staffing, post-event communication and reporting, guest premiums, and ancillary planning. You will work with a service-oriented team committed to providing a seamless, white-glove hospitality experience. This role offers broad exposure to the hospitality industry and hands-on experience. If collecting frequent flyer miles excites you, then this job is for you.

We prioritize the well-being of our employees, partners, fans, and consumers by implementing health and safety protocols at our events and activations.

THE WORK YOU’LL DO

• Assist with event planning, research, on-site activation, and post-event wrap-up for premier hospitality programs
• Manage online guest registration systems and databases
• Develop templates and acquire invitee information from various clients
• Support budget creation, management, reconciliation, and recapping
• Handle vendor payments, client invoices, and internal contract processes
• Create personalized itineraries for events such as golf, football, private events, and entertainment
• Support logistics including guest communications, décor, talent appearances, accommodations, transportation, food and beverage, ancillary experiences, and gifting
• Recommend enhancements to guest experiences to create memorable moments
• Create and distribute planning updates and meeting notes
• Report on event results and develop wrap-up reports
• Assist with general account management and client requests

THE BIGGER TEAM YOU’LL JOIN

Recognized as one of the “Best Places to Work in Sports”, Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group.

We pride ourselves on being Playmakers—creating innovative ways to foster play in our work and lives. We believe in the power of play to generate big ideas and unlock potential for clients and talent.

We understand fans because we are fans—of sports, entertainment, and culture—allowing us to evolve the fan experience with top brands and talent worldwide.

The world needs more play. Are you a Playmaker?

Who We’re Looking For

• Highly organized, detail-oriented individuals who dislike mess and clutter
• Collaborative team players eager to contribute and assist colleagues
• Self-starters capable of managing multiple projects under tight deadlines
• Attention to detail and confidence in asking questions
• Flexible and adaptable to various personalities and situations
• Humorous and good storytellers
• Excellent written and oral interpersonal skills
• Thrives under pressure and excels at problem-solving with creative solutions
• Proactive, takes initiative, and embraces challenges
• Passionate about sports, entertainment, music, and lifestyle culture
• Approximately 3 years of related experience, preferably in hospitality or event management
• Proficient in Microsoft Office Suite
• Willing to travel (~35%) and work weekends, holidays, and non-traditional hours
• Capable of lifting up to 50 lbs and standing for extended periods
• Second language skills are a plus, but not required

L2: Compensation & Benefits

This position offers a salary of $50,000, overtime eligibility, and a comprehensive benefits package including unlimited PTO, health insurance options, parental leave, 401(k) with company match, Employee Stock Purchase Plan, pre-tax benefits, mental health resources, discounts, diversity initiatives, and personal development programs.

Octagon is an Equal Opportunity/Affirmative Action employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, veteran status, or other protected classes.

If you require accommodations during the application process, please contact us at [e-mail]. This email is solely for accommodation requests; inquiries unrelated to accommodations will not be addressed.