Senior Early Childhood Office & Enrollment Coordinator

Minnetonka Public Schools; Minnetrista (MN); On-site; USD 46,000 - 48,000; Full time

Benefits offered by this job

Medical and dental benefits

Job summary

Minnetonka Public Schools is seeking an Office Assistant for its Community Education Office at the Minnetonka Community Education Center (MCEC). The role supports program operations, enrollment, and staff coordination with a 35-hour work week over 12 months, starting ASAP and closing 10/08/2026.

The position includes 25.41 USD per hour, with medical and dental benefits eligibility, and requires strong clerical skills, data accuracy, and confidentiality.

Qualifications

• Minimum of 3 years of clerical experience.
• Experience working with billing and accounting.
• Strong computer proficiency in Microsoft Office and Google Workspace; experience with databases/registration systems and ability to learn new tools quickly
• Ability to type and process documents accurately at a minimum of 50 wpm
• Highly organized with the ability to manage multiple priorities, meet deadlines, and maintain accurate records
• Demonstrated ability to work both independently and collaboratively in fast-paced environments with changing priorities and frequent interruptions
• Strong communication, interpersonal, and customer service skills, including a professional, positive, and responsive approach with diverse audiences
• Proven problem-solving skills, sound judgment, and ability to anticipate and respond to varying situations
• High level of professionalism, reliability, and attention to detail, with the ability to follow direction and contribute to team success
• Commitment to confidentiality, data privacy, and respectful handling of sensitive information; knowledge of Community Education programs and district operations preferred

Responsibilities

• Program Support: reception/screening, administrative support, scheduling, records/data management, calendars; community needs.
• Coordinates and administers building security procedures including background checks and access control.
• Processes payments, refunds, class cancellations, registrations for Early Childhood programs; track enrollments; follow up on missed payments.
• Ensures accurate data entry across Skyward, ARUX, TS GOLD; maintains MARSS numbers and enrollment accuracy.
• Manages purchasing requests and budgets; processes purchase orders and liaises with vendors.
• Builds courses/sections in ARUX; collaborates with Marketing for catalog creation.
• Prepares registration and class roster materials for transition periods.
• Maintains confidentiality of student, family, staff, and district information; adheres to data privacy.
• Schedules family tours and assists families in selecting classes/preschool.
• Staff Support: maintains financial records; coordinates enrollment and placement with staff.
• Provides training and mentorship; communicates changes via email.
• Manages payroll and employee records for 25+ employees; investigates discrepancies.
• Secures reserves for staff; monitors absences.
• Maintains staff schedules for payroll and reference.
• Notifies staff of absences; issues reassignments when needed.
• Registers staff for workshops and conferences; initiates payments.
• Maintains and updates class rosters and cross-departmental records.

Skills

Clerical experience

Billing experience

Office software proficiency

Tools

Microsoft Office

Google Workspace

Registration systems/databases

Job description

Minnetonka Public Schools is seeking an Office Assistant for its Community Education Office at the Minnetonka Community Education Center (MCEC). The role supports program operations, enrollment, and staff coordination with a 35-hour work week over 12 months, starting ASAP and closing 10/08/2026.

The position includes 25.41 USD per hour, with medical and dental benefits eligibility, and requires strong clerical skills, data accuracy, and confidentiality.