Senior Office Coordinator — Early Childhood Programs

Minnetonka Public School District; Minnetonka (MN); On-site; USD 45,000 - 48,000; Full time

Benefits offered by this job

Medical and dental benefits

Job summary

Applitrack is seeking a Level III Early Childhood Office Assistant at the Minnetonka Community Education Center. This full-time role provides essential office coordination, data management, and customer service across Early Childhood programs, with duties spanning payments, scheduling, and enrollment support.

The position emphasizes confidentiality, accuracy, and collaboration with district staff to ensure smooth operation of preschool and ECFE programs.

Qualifications

• Minimum 3 years of clerical experience.
• Experience with billing and accounting.
• Proficient in Microsoft Office and Google Workspace; able to learn databases/registration systems.
• Typing speed at least 50 wpm.
• Highly organized with ability to manage multiple priorities.
• Strong communication and customer service skills.
• Commitment to confidentiality and data privacy.

Responsibilities

• Performs a wide range of office coordination tasks including reception, scheduling, records management, and calendar upkeep to support staff and community members.
• Coordinates building security procedures, including managing access cards, background checks, and participant verifications.
• Processes payments, refunds, class cancellations, and registrations for Early Childhood programs; monitors enrollments.
• Ensures accurate data entry across systems (Skyward, ARUX, TS GOLD) and maintains data privacy.
• Supports staff purchasing, budget coding, purchasing orders, and liaison with vendors.
• Maintains and updates class rosters, enrollment trends, and cross-department record accuracy.
• Schedules family tours and assists families in selecting appropriate classes.

Skills

Office coordination

Data management

Billing and accounting

Typing 50 wpm

Microsoft Office

Google Workspace

Customer service

Tools

Microsoft Office

Google Workspace

Registration systems

Databases

Job description

Applitrack is seeking a Level III Early Childhood Office Assistant at the Minnetonka Community Education Center. This full-time role provides essential office coordination, data management, and customer service across Early Childhood programs, with duties spanning payments, scheduling, and enrollment support.

The position emphasizes confidentiality, accuracy, and collaboration with district staff to ensure smooth operation of preschool and ECFE programs.