Part-Time Office & Billing Coordinator, Community Education

Minnetonka Public Schools; Minnetrista (MN); On-site; USD 29,000 - 41,000; Full time

Job summary

Minnetonka Public Schools is seeking an Office Assistant for the Community Education office to support billing, data management, and customer service for the Explorers program. The role focuses on accurate financial processing, accounts receivable follow-up, and clear communication with families and staff.

The position runs 22 weekly hours for 18 weeks, with some flexibility; wages start at $25.41 per hour and do not include benefits. The site is the MCEC in Minnetonka.

Qualifications

• Minimum 3 years of clerical experience.
• Experience with billing and accounting processes.
• Proficient in Microsoft Office and Google Workspace; able to learn new systems quickly.
• Typing speed of at least 50 words per minute and accurate document processing.
• Strong organizational skills with ability to manage multiple tasks and deadlines.
• Professional communication with diverse audiences and teams.

Responsibilities

• Process childcare account transactions including charges, refunds, adjustments, and fees; oversee monthly billing and accounts receivable follow-up.
• Monitor past due balances and collaborate with families to ensure timely payments while maintaining positive relationships.
• Administer billing for childcare assistance and help families access scholarships or subsidies.
• Reconcile data for audits and uphold internal controls with confidentiality and data security.
• Manage data for 1,500+ Explorers childcare students and oversee registration system maintenance.
• Provide welcoming customer service; guide families through enrollment and program options.
• Support special projects and on-site program operations during peak periods.
• Assist with staff onboarding and general clerical duties as needed.

Skills

Clerical experience

Billing & accounting

Microsoft Office

Google Workspace

Data management

Customer service

Typing 50 wpm

Multi-tasking

Professional communication

Tools

Microsoft Office Suite

Google Workspace

Registration system software

Job description

Minnetonka Public Schools is seeking an Office Assistant for the Community Education office to support billing, data management, and customer service for the Explorers program. The role focuses on accurate financial processing, accounts receivable follow-up, and clear communication with families and staff.

The position runs 22 weekly hours for 18 weeks, with some flexibility; wages start at $25.41 per hour and do not include benefits. The site is the MCEC in Minnetonka.