Temporary Level III Explorers Childcare Billing and Enrollment Office Assistant at MCEC, 22 weekly hours through approximately early March 2027

Minnetonka Public School District; Minnetonka (MN); On-site; USD 29,000 - 41,000; Part time

Job summary

Minnetonka Community Education Center (MCEC) is hiring a Temporary Level III Explorers Childcare Billing and Enrollment Office Assistant in Minnetonka. The role supports billing, enrollment, and data management for 1,500+ Explorers, with 22 weekly hours over about 18 weeks.

Hours are Thursdays and Fridays, plus up to 10 flexible hours per week. Minimum wage is $25.41 per hour; benefits are not provided. The position emphasizes confidentiality, customer service, and accurate record-keeping.

Qualifications

• Minimum of 3 years clerical experience.
• Experience working with billing and accounting.
• Proficient in Microsoft Office and Google Workspace.
• Experience with databases/registration systems.
• Ability to type and process documents accurately at 50 wpm.
• Highly organized with the ability to manage multiple priorities and meet deadlines.
• Strong communication and customer service skills.
• Problem-solving and good judgment.
• Professionalism, reliability and attention to detail.
• Knowledge of Community Education programs and district operations preferred.

Responsibilities

• Process childcare account transactions including charges, refunds, adjustments, and fees; manage billing and accounts receivable.
• Monitor accounts with past due balances and assist families for timely payment.
• Administer county childcare assistance billing and help families access scholarships and subsidies.
• Reconcile data for annual program audits and maintain confidentiality and data security.
• Manage data for 1,500+ Explorers, including enrollment periods and contact information.
• Oversee registration system setup and maintenance for families and staff.
• Provide clear enrollment guidance and responsive customer service.
• Support on-site program activities and staff onboarding as needed.

Skills

Clerical experience

Billing and accounting

Office software proficiency

Typing 50 wpm

Organizational skills

Communication skills

Privacy/confidentiality

Teamwork

Tools

Microsoft Office

Google Workspace

Registration systems

Job description

Positions will remain posted until filled regardless of the closing date.

Temporary Level III Explorers Childcare Billing and Enrollment Office Assistant at MCEC, 22 weekly hours through approximately early March 2027 JobID: 9615

• Position Type: Office Assistants/ Community Education Office Assistant
• Date Posted: 10/7/2026
• Location: Minnetonka Community Education Center (MCEC)
• Date Available: October 28, 2026
• Closing Date: 10/14/2026

Assignment: 22 weekly hours for approximately 18 weeks

Thursdays and Fridays, 6 hours per day

Additional 10 hours per week can be on a flexible schedule during the week

Wages and Benefits:

Minimum hourly rate: $25.41

Click here to view the wage schedule. Wages can be found in Appendix A.

Not benefit eligible.

Job Responsibilities:

• Process childcare account transactions including charges, refunds, adjustments, and fees, while managing monthly billing, deposits, and accounts receivable follow-up on unpaid balances.
• Monitor and support accounts with past due balances, working with families to facilitate timely payment and maintain positive relationships.
• Administer county childcare assistance billing and support families in understanding and accessing financial support options such as scholarships and subsidies.
• Reconcile financial data for annual program audits and ensure compliance with internal accounting controls, maintaining strict confidentiality and data security.
• Data Management
  • Manage comprehensive data for 1,500+ Explorers childcare students, including schedules, enrollment periods (school year, non-school days, summer), and detailed family, emergency, health, custody, contract, and billing information.
  • Oversee seasonal setup and maintenance of the registration system, ensuring accuracy and accessibility for families and staff.
  • Track enrollment trends and generate reports for site supervisors and program leadership to support planning and decision-making.
• Customer Service
  • Create a welcoming, supportive environment by providing clear information on program options and policies, helping families select the best fit for their children, and guiding them through the enrollment process.
  • Deliver responsive customer support by answering questions, addressing concerns, and resolving issues related to fees, invoices, scheduling, contracts, and individual family needs while clearly communicating policies and procedures.
• Other Duties & Special Projects
  • Assist with projects as directed by the Explorers leadership team and provide on-site program support during high-need times.
  • Contribute to successful community engagement by supporting key MCE events, including the Youth Triathlon and Tour de Tonka, and maintaining availability on designated workdays.
  • Manage operational access systems by maintaining the key card system, including activating and deactivating cards for Explorers families and staff.
  • Assist with clerical functions related to staff hiring, including organizing materials, maintaining records, and supporting onboarding processes.
• Performs other duties of a similar nature or level.

Job Qualifications:

• Minimum of 3 years clerical experience
• Experience working with billing and accounting
• Strong computer proficiency in Microsoft Office and Google Workspace; experience with databases/registration systems and ability to learn new tools quickly
• Ability to type and process documents accurately at a minimum of 50 wpm
• Highly organized with the ability to manage multiple priorities, meet deadlines, and maintain accurate records
• Demonstrated ability to work both independently and collaboratively in fast-paced environments with changing priorities and frequent interruptions
• Strong communication, interpersonal, and customer service skills, including a professional, positive, and responsive approach with diverse audiences
• Proven problem-solving skills, sound judgment, and ability to anticipate and respond to varying situations
• High level of professionalism, reliability, and attention to detail, with the ability to follow direction and contribute to team success
• Demonstrated commitment to confidentiality, data privacy, and respectful handling of sensitive information; knowledge of Community Education programs and district operations preferred

Postings current as of 10/9/2026 12:01:27 AM CST.

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